Global Senior Executive Assistant – Diary, Travel & Events

AstraZeneca plc; Barcelona; Hybrid; EUR 35,000 - 50,000; Full time

Job summary

AstraZeneca plc in Barcelona is seeking a highly organized Personal Assistant to support senior managers across multiple time zones. You will manage complex diaries, coordinate travel and events, and help with onboarding and system maintenance.

The role emphasizes discretion, collaboration, and effective communication in English. The ideal candidate will have experience supporting senior managers in a global setting, strong IT and AI-enabled tool skills, and the ability to prioritize tasks under

Qualifications

• Experience as a dedicated Personal Assistant to Senior Managers.
• Experience coordinating across time zones and global meetings.
• Excellent written and spoken English communication.
• Experience with AI-enabled tools to streamline administration.
• Ability to handle confidential information with discretion.
• Strong collaborative skills in a large, global organization.

Responsibilities

• Coordinate complex global meetings and events.
• Manage diaries and travel bookings for senior managers.
• Support small projects from planning through delivery.
• Assist with onboarding of new starters and maintain internal systems.

Skills

Senior Managers support

Outlook expertise

Time zone coordination

Diary management

Interpersonal skills

IT systems literacy

AI-enabled tools

Discretion and confidentiality

Prioritization under pressure

Problem solving

Job description

AstraZeneca plc in Barcelona is seeking a highly organized Personal Assistant to support senior managers across multiple time zones. You will manage complex diaries, coordinate travel and events, and help with onboarding and system maintenance.

The role emphasizes discretion, collaboration, and effective communication in English. The ideal candidate will have experience supporting senior managers in a global setting, strong IT and AI-enabled tool skills, and the ability to prioritize tasks under