Personal Assistant

AstraZeneca plc; Barcelona; Hybrid; EUR 35,000 - 50,000; Full time

Job summary

AstraZeneca plc in Barcelona is seeking a highly organized Personal Assistant to support senior managers across multiple time zones. You will manage complex diaries, coordinate travel and events, and help with onboarding and system maintenance.

The role emphasizes discretion, collaboration, and effective communication in English. The ideal candidate will have experience supporting senior managers in a global setting, strong IT and AI-enabled tool skills, and the ability to prioritize tasks under

Qualifications

• Experience as a dedicated Personal Assistant to Senior Managers.
• Experience coordinating across time zones and global meetings.
• Excellent written and spoken English communication.
• Experience with AI-enabled tools to streamline administration.
• Ability to handle confidential information with discretion.
• Strong collaborative skills in a large, global organization.

Responsibilities

• Coordinate complex global meetings and events.
• Manage diaries and travel bookings for senior managers.
• Support small projects from planning through delivery.
• Assist with onboarding of new starters and maintain internal systems.

Skills

Senior Managers support

Outlook expertise

Time zone coordination

Diary management

Interpersonal skills

IT systems literacy

AI-enabled tools

Discretion and confidentiality

Prioritization under pressure

Problem solving

Job description

Are you a highly organized individual with a proficiency in English and really enjoy teamwork? AstraZeneca is seeking a Personal Assistant in Barcelona. If you have global experience supporting senior managers across different time zones, handling agendas, booking complex travel, and organizing events,

then this could be the perfect opportunity for you!

Accountabilities:

As a Personal Assistant within the Early CVRM Administration Team, you will provide timely, high-quality administrative support to Senior Managers. Responsibilities include coordinating complex global meetings and events, managing diaries and business travel, and supporting small projects from planning through delivery.

You will also act as a key source of information for the wider team, support the onboarding of new starters, and ensure internal systems and communication channels are regularly maintained and updated.

Essential Skills/Experience:

• Experience working as a dedicated Personal Assistant to Senior Managers, preferably in Sweden, UK, or US

• Experienced with Outlook and scheduling meetings across different time zones

• Navigation of a large, global organization and managing highly complex diaries

• You will need great interpersonal skills and a collaborative approach to delivery and the ability tocommunicate effectively with different audiences (written and spoken) in English.
• Confidence using a broad range oftechnology, IT systems, and AI-enabled toolsto improve efficiency and support administrative activities

• Ability to work with sensitive and confidential information, exercising the highest degree of discretion

• Ability to efficiently prioritize workflow and meet deadlines whilst working under pressure

• Strong problem-solving skills with high level of common sense and initiative

Desirable Skills/Experience:

• Experience in the Biopharmaceuticals R&D sector would be advantageous

• Experience usingAI toolsto streamline workflows, organise information, and enhance productivity.

When unexpected teams come together, bold ideas emerge—fueling life-changing medicines. Working in person helps us connect, move quickly and challenge perspectives. That’s why we’re in the office on an average of at least three days a week, while maintaining flexibility for individual needs. Join our unique, ambitious world.

Why AstraZeneca?

Join the team unlocking the power of what science can do. We are workingtowards treating, preventing, modifying and even curing some of the world's most complex diseases. Here we have the potential to grow our pipeline and positively impact the lives of billions of patients around the world. We are committed to making a difference. We have built our business around our passion for science. Now we are fusing data and technology with the latest scientific innovations to achieve the next wave of breakthroughs. It's

our combination of curiosity and courage that drives us, inspired by the possibility of doing things that have never been done before. Empowered to step up, we free ourselves from fear of failure to dig deep into the biology of complex diseases and make bold decisions. Celebrating our successes and failuresalong the way.

At AstraZeneca, we follow the science unlike anywhere else. This is the place for curious minds. Dig deepinto the biology of complex disease and uncover breakthroughs. Our belief powers us to push theboundaries. As we improve success rates, we keep moving forward. Celebrating both successes and

failures along the way. We're investing to enhance our understanding of disease as we work towardscreating the next generation of therapeutics and pioneering new approaches to better predict clinical success.

Join us at AstraZeneca, where we are unlocking the power of what science can do. We are workingtowards treating, preventing, modifying and even curing some of the world's most complex diseases. Here we have the potential to grow our pipeline and positively impact the lives of billions of patients around the world.

Date Posted

30-oct-2026

Closing Date

12-nov-2026

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusiveand diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment(and recruitment), as well as work authorization and employment eligibility verification requirements.