Global Leadership Collaboration Partner

Institut Straumann AG; Madrid; Presencial; EUR 42.000 - 62.000; Jornada completa

Descripción de la vacante

Straumann Group in Madrid seeks an experienced Business Coordinator/Collaboration Partner to support the IDT Leadership Team and senior leaders across the global organization. You will manage complex calendars, coordinate international travel, and drive key operational activities that enable leadership to perform at their best.

You will engage with Vice Presidents and Global Leaders, ensuring meetings are well-organized, travel is seamless, and communications are clear.

Formación

• 5+ years of experience supporting senior executives, leadership teams or global business functions.
• Experience working in a multinational or matrix organization.
• Exceptional organizational and prioritization skills.
• Strong experience coordinating international travel and executive calendars.
• Excellent communication and stakeholder management skills.
• High levels of professionalism and discretion when handling confidential information.
• Advanced Microsoft Office skills (Outlook, PowerPoint, Excel, Word).
• Experience using travel and expense tools such as Concur.
• Fluency in English (Spanish or additional languages are an advantage).

Responsabilidades

• Support the IDT Leadership Team in their day-to-day activities.
• Manage complex executive calendars across multiple time zones.
• Anticipate scheduling conflicts and proactively identify solutions.
• Act as a trusted partner, ensuring leaders are prepared and focused on business priorities.
• Organize domestic and international travel from start to finish.
• Manage flights, accommodation, visas, itineraries and logistics.
• Process expenses and ensure compliance with company policies.
• Optimize travel planning while balancing business needs and cost efficiency.
• Lead meeting & event coordination for leadership meetings, workshops and international offsites.
• Prepare agendas, presentations and meeting materials.
• Capture minutes and follow up on key actions.
• Coordinate meeting logistics, catering and visitor arrangements.
• Prepare presentations, reports and executive communications.
• Support internal events and team activities.
• Coordinate with stakeholders across multiple functions and regions.
• Ensure smooth day-to-day operations for the leadership team.

Conocimientos

Executive support

Calendar management

Travel coordination

Stakeholder management

Multinational experience

Herramientas

Concur

MS Office (Outlook/PowerPoint/Excel/Word)

Descripción del empleo

Straumann Group in Madrid seeks an experienced Business Coordinator/Collaboration Partner to support the IDT Leadership Team and senior leaders across the global organization. You will manage complex calendars, coordinate international travel, and drive key operational activities that enable leadership to perform at their best.

You will engage with Vice Presidents and Global Leaders, ensuring meetings are well-organized, travel is seamless, and communications are clear.