Business Coordinator Partner

Institut Straumann AG; Madrid; Presencial; EUR 42.000 - 62.000; Jornada completa

Descripción de la vacante

Straumann Group in Madrid seeks an experienced Business Coordinator/Collaboration Partner to support the IDT Leadership Team and senior leaders across the global organization. You will manage complex calendars, coordinate international travel, and drive key operational activities that enable leadership to perform at their best.

You will engage with Vice Presidents and Global Leaders, ensuring meetings are well-organized, travel is seamless, and communications are clear.

Formación

• 5+ years of experience supporting senior executives, leadership teams or global business functions.
• Experience working in a multinational or matrix organization.
• Exceptional organizational and prioritization skills.
• Strong experience coordinating international travel and executive calendars.
• Excellent communication and stakeholder management skills.
• High levels of professionalism and discretion when handling confidential information.
• Advanced Microsoft Office skills (Outlook, PowerPoint, Excel, Word).
• Experience using travel and expense tools such as Concur.
• Fluency in English (Spanish or additional languages are an advantage).

Responsabilidades

• Support the IDT Leadership Team in their day-to-day activities.
• Manage complex executive calendars across multiple time zones.
• Anticipate scheduling conflicts and proactively identify solutions.
• Act as a trusted partner, ensuring leaders are prepared and focused on business priorities.
• Organize domestic and international travel from start to finish.
• Manage flights, accommodation, visas, itineraries and logistics.
• Process expenses and ensure compliance with company policies.
• Optimize travel planning while balancing business needs and cost efficiency.
• Lead meeting & event coordination for leadership meetings, workshops and international offsites.
• Prepare agendas, presentations and meeting materials.
• Capture minutes and follow up on key actions.
• Coordinate meeting logistics, catering and visitor arrangements.
• Prepare presentations, reports and executive communications.
• Support internal events and team activities.
• Coordinate with stakeholders across multiple functions and regions.
• Ensure smooth day-to-day operations for the leadership team.

Conocimientos

Executive support

Calendar management

Travel coordination

Stakeholder management

Multinational experience

Herramientas

Concur

MS Office (Outlook/PowerPoint/Excel/Word)

Descripción del empleo

Be the trusted partner behind one of Straumann Group's global leadership teams.

At Straumann Group, we're transforming dentistry through innovation, digital technologies, and customer-centric solutions. As part of our Integrated Dental Technologies (IDT) business, you'll work alongside senior leaders who are shaping the future of our global organization. We're looking for an experienced Business Coordinator/Collaboration Partner to join our team in Madrid.

This is much more than an administrative role. You'll become a trusted partner to our leadership team, helping them stay organized, connected, and focused on driving the business forward. You'll work directly with Vice Presidents and Global Leaders, supporting strategic priorities while ensuring the day-to-day operations of the leadership team run seamlessly.

If you're proactive, highly organized, thrive in a fast-paced international environment, and enjoy working with senior stakeholders, we'd love to hear from you.

About the Role

As Business Coordinator/Collaboration Partner, you'll provide executive and operational support to the IDT Leadership Team and senior leaders across our global organization.

You'll coordinate complex calendars, international travel, leadership meetings, business events, and key operational activities that enable the leadership team to perform at its best. This is a highly visible position requiring someone who can confidently engage with senior executives, anticipate needs before they arise, and balance strategic thinking with hands-on execution.

No two days are the same, and that's exactly what makes this role exciting.

What You'll Do

Partner with Senior Leadership

• Support the IDT Leadership Team in their day-to-day activities.
• Manage complex executive calendars across multiple time zones.
• Anticipate scheduling conflicts and proactively identify solutions.
• Act as a trusted partner, ensuring leaders are prepared and focused on business priorities.

Coordinate Global Travel

• Organize domestic and international travel from start to finish.
• Manage flights, accommodation, visas, itineraries and logistics.
• Process expenses and ensure compliance with company policies.
• Optimize travel planning while balancing business needs and cost efficiency.

Lead Meeting & Event Coordination

• Organize leadership meetings, workshops and international offsites.
• Prepare agendas, presentations and meeting materials.
• Capture minutes and follow up on key actions.
• Coordinate meeting logistics, catering and visitor arrangements.

Business & Operational Support

• Prepare presentations, reports and executive communications.
• Support internal events and team activities.
• Coordinate with stakeholders across multiple functions and regions.
• Ensure smooth day-to-day operations for the leadership team.

Who You Are

You're someone who naturally creates order in complexity. You enjoy working with senior leaders, take ownership without being asked, and always think one step ahead.

You have:

• 5+ years of experience supporting senior executives, leadership teams or global business functions.
• Experience working in a multinational or matrix organization.
• Exceptional organizational and prioritization skills.
• Strong experience coordinating international travel and executive calendars.
• Excellent communication and stakeholder management skills.
• High levels of professionalism and discretion when handling confidential information.
• Advanced Microsoft Office skills (Outlook, PowerPoint, Excel, Word).
• Experience using travel and expense tools such as Concur.
• Fluency in English (Spanish or additional languages are an advantage).

What Will Make You Successful

We're looking for someone who is:

• Proactive rather than reactive.
• Comfortable interacting with senior executives.
• Hands-on and execution-focused.
• Calm under pressure.
• Highly organized and detail-oriented.
• Able to manage multiple priorities simultaneously.
• Curious, adaptable and eager to continuously improve.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Employment Type:Full Time

Alternative Locations:Spain : Madrid

TravelPercentage:0 - 10%

Requisition ID: 21183