Executive Associate - Front Office Lead (Madrid Office)

Better Than Cash; Madrid; On-site; EUR 42,000 - 64,000; Full time

Job summary

UNDP in Madrid invites applications for an Executive Associate to support the Deputy Director of BPPS, coordinating calendar, communications, travel, and secretarial tasks. The role requires close collaboration with the Deputy Director and their Special Assistant to ensure timely, compliant operations.

As a key early point of contact, you will help establish the new Madrid office, liaise with New York and Bonn BPPS, manage travel, events, and documentation, and uphold high standards of

Qualifications

• Experience in administrative or programme support at national or international level.
• Proficient IT skills including MS Word and Excel.
• Experience using ERP systems (Quantum) is highly desirable.
• Fluency in English and Spanish is essential for daily operations.

Responsibilities

• Ensure efficient functioning of the Deputy Director's office through calendar and meeting management, travel arrangements, and correspondence processing.
• Provide executive support including drafting minutes, filing, and follow-up actions.
• Coordinate liaison with local counterparts in Spain and with BPPS front office partners.
• Assist in establishing and running the new UNDP Madrid office, including logistics and office setups.

Skills

Administration

Calendar management

Diplomatic liaison

Stakeholder coordination

Attention to detail

Discretion

Education

Secondary Education with specialized secretarial training

University degree in Business/Public Administration/Economics/Politics/Social Sciences

Tools

Quantum ERP

MS Word

MS Excel

Job description

UNDP in Madrid invites applications for an Executive Associate to support the Deputy Director of BPPS, coordinating calendar, communications, travel, and secretarial tasks. The role requires close collaboration with the Deputy Director and their Special Assistant to ensure timely, compliant operations.

As a key early point of contact, you will help establish the new Madrid office, liaise with New York and Bonn BPPS, manage travel, events, and documentation, and uphold high standards of