Executive Assistant to Partners - Global Travel & Scheduling

DTCP; Valencia; Híbrido; EUR 35 000 - 50 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Hybrid work option

Valencia office

Weekly snacks & beverages

Unlimited coffee

Uber Eats after 7pm

Free Now ride home after 9pm

Growth opportunities

Resumo da oferta

DTCP is seeking a highly organized Executive or Team Assistant to support our Partners and Managing Directors across Europe. This role requires discretion, proactive problem solving, and meticulous calendar and travel coordination in a fast-paced environment.

You will manage complex schedules across time zones, draft routine correspondence, coordinate international travel, and support internal and external meetings.

Qualificações

• 3–5+ years of experience as an Executive Assistant, Personal Assistant, or in a comparable executive support role.
• Exceptional organizational skills with outstanding attention to detail.
• Excellent time management skills and the ability to prioritize multiple competing demands.
• Strong interpersonal and communication skills, with confidence interacting at all levels of seniority.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Zoom, and the ability to quickly adopt new business systems.
• Absolute discretion and professionalism when handling confidential information.
• Calm, resourceful, and solution-oriented under pressure.
• Highly proactive, anticipating executive needs before they arise.
• Business-fluent English is essential; German would be an advantage.

Responsabilidades

• Manage complex executive calendars across multiple time zones, proactively identifying and resolving scheduling conflicts.
• Screen and prioritize emails, calls, and other communications, and draft routine correspondence such as meeting confirmations and scheduling requests.
• Coordinate international travel, including flights, accommodation, ground transportation, visas where applicable, and detailed itineraries, with the flexibility to adapt plans at short notice.
• Process expense reports, quarterly time tracking, invoices, and procurement related to executive activities.
• Prepare reports, presentations, and other meeting materials as required.
• Coordinate internal and external meetings and events, including room bookings, catering, guest registration, and restaurant reservations.
• Handle highly confidential information with the utmost discretion and professionalism.
• Act as a trusted liaison between executives and internal and external stakeholders, including investors, portfolio companies, and advisors.
• Track follow-up actions and key deadlines arising from meetings to ensure timely execution.
• Collaborate closely with Executive Assistants across all offices, providing support and coverage during absences.
• Contribute to firm-wide initiatives and special projects, including internal and external events and merchandising activities.

Conhecimentos

Executive calendar management

Travel coordination

Email & communication

Discretion & confidentiality

Microsoft 365

Fluent English

Formação académica

Bachelor's degree

Ferramentas

Outlook

Excel

PowerPoint

Teams

Zoom

Descrição da oferta de emprego

DTCP is seeking a highly organized Executive or Team Assistant to support our Partners and Managing Directors across Europe. This role requires discretion, proactive problem solving, and meticulous calendar and travel coordination in a fast-paced environment.

You will manage complex schedules across time zones, draft routine correspondence, coordinate international travel, and support internal and external meetings.