Executive Assistant to Founders | Global Travel & Ops

Causa Prima; Madrid; Presencial; EUR 38.000 - 60.000; Jornada completa

Descripción de la vacante

Causa Prima in Madrid is seeking an experienced executive or personal assistant to manage calendars, travel, the Madrid workspace, and everyday operations so the founders can focus on customers and product.

This is a hands-on, defined role where you will build and run the processes that keep the company organized, with emphasis on reliability, discretion, and proactive problem-solving.

Formación

• Two or more years as an executive or personal assistant in an international company with English as the working language.
• Excellent English communication skills, written and spoken; Spanish is a plus.
• Must already have the right to work in Spain; Madrid residency preferred.
• Calm and capable when plans change; strong discretion in handling sensitive information.
• Curious about AI and comfortable using AI tools to improve workflow.
• Strong organizational and problem‑solving abilities.

Responsabilidades

• Own founders' calendars across time zones and coordinate meetings.
• Book and adjust travel arrangements for Europe, US, and Middle East.
• Run the Madrid workspace and manage moves as the team scales.
• Keep the team happy with small, thoughtful operations and events.
• Handle admin tasks: invoices, supplier contacts, signatures, stamps.
• Automate repetitive tasks using AI agents and automation tools.

Conocimientos

Executive support

English fluency

Spanish welcome

Discretion

Calm under pressure

AI affinity

Herramientas

AI tools

Descripción del empleo

Causa Prima in Madrid is seeking an experienced executive or personal assistant to manage calendars, travel, the Madrid workspace, and everyday operations so the founders can focus on customers and product.

This is a hands-on, defined role where you will build and run the processes that keep the company organized, with emphasis on reliability, discretion, and proactive problem-solving.