Executive Assistant to CEO — Remote-Friendly, Global Travel

Nextlane; Madrid; Híbrido; EUR 55.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote Work: Up to 3 days a week

Work-life balance: Flexible hours

Summer schedule on Fridays

Referral Bonus: €1500 for referrals

Flexible Remuneration: COBEE platform

Private Medical Insurance: Adeslas

Continuous Learning: Internal platform

Vacation: 23 vacation days

Teambuilding

Descripción de la vacante

Nextlane in Spain is seeking an experienced Executive Assistant to the CEO. You will manage the CEO's diary end-to-end, coordinate meetings and travel across Europe, and handle highly confidential information with discretion in a fast-moving, tech-focused environment.

Working closely with the Chief of Staff and the executive team, you will prepare briefing notes and presentations, filter requests, draft correspondence, and ensure timely follow-up.

Formación

• 5+ years as an Executive Assistant to a CEO or C-level executive, ideally in an international, fast-moving company.
• Exceptionally organized and proactive; can manage complex diaries, travel and events with precision.
• Completely trustworthy; handles confidential information with discretion and sound judgement.
• Fluent English and French; strong written and verbal communication with executives and investors.
• Proficient in Microsoft 365 and comfortable adopting new AI tools.

Responsabilidades

• Agenda and time management. Owning the CEO's diary end to end: prioritising requests, protecting focus time, resolving conflicts and adapting quickly when plans change.
• Executive meetings. Organising Executive Leadership Team meetings, offsites and governance routines: scheduling, agendas, materials, logistics, minutes and follow-up of actions.
• Travel and logistics. Planning and managing complex travel across Europe and beyond, including itineraries, visas where needed, accommodation and expense reporting.
• Communication and preparation. Preparing briefing notes, presentations and documents, filtering and prioritising incoming requests, and drafting correspondence on the CEO's behalf.
• Stakeholder relationships. Acting as a trusted point of contact for executives, board members, investors, customers and partners, and representing the CEO Office with professionalism.
• Events and projects. Organising leadership and company events, supporting special projects led by the CEO Office, and improving office routines with AI and digital tools.

Conocimientos

Executive Assistant to CEO

Organisation & proactivity

Trustworthy

Fluent English & French

MS 365 & AI tools

Herramientas

Microsoft 365 suite

Descripción del empleo

Nextlane in Spain is seeking an experienced Executive Assistant to the CEO. You will manage the CEO's diary end-to-end, coordinate meetings and travel across Europe, and handle highly confidential information with discretion in a fast-moving, tech-focused environment.

Working closely with the Chief of Staff and the executive team, you will prepare briefing notes and presentations, filter requests, draft correspondence, and ensure timely follow-up.