Senior Executive Assistant to CCO & Regional CEO - Remote

Deutsche Post DHL Group; Barcelona; Presencial; EUR 36.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Fresh fruit and massage sessions at an

office? special note

Descripción de la vacante

Hillebrand Gori, a DHL Global Forwarding Company, seeks an Executive Assistant to the CCO and Regional CEO in Barcelona to provide comprehensive executive support, manage calendars across time zones, coordinate travel, and prepare management meetings with discretion and professionalism.

The role covers meeting prep, event planning, project coordination, and confidential administrative tasks while partnering with senior leaders to drive priorities and ensure smooth operations across regions.

Formación

• Bachelor's degree or equivalent professional qualification preferred.
• Experience supporting senior executives, preferably at Director/CEO level.
• Experience managing complex calendars and international travel.
• Experience coordinating executive meetings and leadership events.
• Experience handling confidential information in multinational environments.

Responsabilidades

• Executive Calendar Management: manage complex calendars across time zones.
• Travel Management: plan flights, hotels, visas, and itineraries.
• Meeting Prep: prepare agendas, briefing packs, and documents.
• Event Planning: plan leadership events and off-sites.
• Project Coordination: support strategic projects and status updates.
• Administrative Support: process invoices, POs, and expenses.
• Communication: liaise with internal/external stakeholders with discretion.

Conocimientos

Executive Calendar Management

Travel Coordination

Meeting & Board Preparation

Event Planning & Management

Project Coordination

Action Tracking & Follow-up

Stakeholder Management

Executive Communication

Presentation Preparation

Expense & Invoice Management

Confidential Information Handling

Time Management & Prioritization

Problem Solving

Microsoft Office Suite

Organizational Effectiveness

Business Acumen

Educación

Bachelor's degree or equivalent

Business Administration/Management desirable

Herramientas

Outlook

PowerPoint

Excel

Word

Teams

Descripción del empleo

Hillebrand Gori, a DHL Global Forwarding Company, seeks an Executive Assistant to the CCO and Regional CEO in Barcelona to provide comprehensive executive support, manage calendars across time zones, coordinate travel, and prepare management meetings with discretion and professionalism.

The role covers meeting prep, event planning, project coordination, and confidential administrative tasks while partnering with senior leaders to drive priorities and ensure smooth operations across regions.