Executive Assistant to CEO & Global Directors

Eurofins; Barcelona; On-site; EUR 40,000 - 60,000; Full time

Job summary

SAM (Eurofins) is seeking a proactive Personal Assistant to support the CEO and Managing Directors with high-level administrative duties, calendar management, and confidential file handling. You will organize internal events, coordinate meetings, arrange travel, and liaise with group and external stakeholders to ensure smooth operations.

Ideal candidates have a bachelor's degree in Office Management or related field, at least 3 years of international executive support experience, and excellent

Qualifications

• Bachelor’s degree in Office Management, Business Administration, Management, or related field.
• At least 3 years of experience as Personal Assistant/Executive Assistant in an international environment.
• Fluent in English; knowledge of another European language (German) is an advantage.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and stakeholder management skills.
• High degree of professionalism, discretion, and confidentiality.

Responsibilities

• Provide comprehensive administrative and coordination support to the CEO and the Managing Directors.
• Organize and coordinate internal events, workshops, industry conferences, and business meetings.
• Facilitate coordination and communication with group and external stakeholders.
• Manage, organise, and maintain documentation and contract deadlines. Manage calendars, coordinate meetings and handle daily scheduling priorities.
• Organize travel arrangements, including flights, hotels, restaurants, and itineraries.
• Support the International Talent Manager with recruitment coordination, onboarding processes, and maintenance of employee documentation.
• Handle confidential information with absolute discretion and professionalism.

Skills

Strong communication

Organizational skills

Time management

Attention to detail

Presentation skills

Stakeholder management

Discretion

Education

Bachelor's degree in Office Management or related field

Tools

Microsoft Office Suite

Job description

SAM (Eurofins) is seeking a proactive Personal Assistant to support the CEO and Managing Directors with high-level administrative duties, calendar management, and confidential file handling. You will organize internal events, coordinate meetings, arrange travel, and liaise with group and external stakeholders to ensure smooth operations.

Ideal candidates have a bachelor's degree in Office Management or related field, at least 3 years of international executive support experience, and excellent