Executive Assistant to the General Manager

GYG Ltd.; Palma; On-site; EUR 36,000 - 54,000; Full time

Job summary

GYG Ltd. in Palma, Spain is seeking an Executive Assistant to provide strategic support to the General Manager. This role coordinates daily executive activities, manages calendars, meetings, travel, and priorities with discretion and precision.

The successful candidate will partner with senior leadership, anticipate needs, and ensure smooth communication with internal and external stakeholders. Responsibilities include end-to-end meeting management, document handling, travel arrangements, and

Qualifications

• Fluent level of English and Spanish.
• Strong command of Microsoft Office and other relevant digital tools.
• Knowledge of additional languages will be considered an advantage.

Responsibilities

• Manage the General Manager’s agenda, coordinate meetings and travel arrangements, and provide day-to-day administrative support.
• Coordinate meetings, prepare materials, follow up on agreements, and monitor actions, deadlines, and key commitments.
• Manage communication and coordination between the General Manager and different stakeholders, ensuring effective prioritisation, smooth information flow, and confidentiality.
• Centralise, organise, and maintain updated key information and documentation to support the General Manager’s decision-making process.

Skills

Fluent English & Spanish

Tools

Microsoft Office

Job description

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant to provide strategic support to the General Manager. This position plays a key role in coordinating daily executive activities, ensuring efficient management of calendars, meetings, communications, travel arrangements, and business priorities.

The successful candidate will act as a trusted partner to the General Manager, anticipating needs, managing multiple priorities autonomously, and maintaining smooth communication with internal and external stakeholders. The role requires a high level of discretion, excellent organisational skills, and a strong attention to detail.

This is an opportunity to join a highly visible and impactful position, directly contributing to the effectiveness and smooth operation of the company’s executive leadership.

Main Responsibilities

• Executive and administrative support:

Manage the General Manager’s agenda, coordinate meetings and travel arrangements, and provide day-to-day administrative support.

• End-to-end meeting management:

Coordinate meetings, prepare materials, follow up on agreements, and monitor actions, deadlines, and key commitments.

• Communication and coordination:

Manage communication and coordination between the General Manager and different stakeholders, ensuring effective prioritisation, smooth information flow, and confidentiality.

• Document management:

Centralise, organise, and maintain updated key information and documentation to support the General Manager’s decision-making process.

Requirements

• Strong command of Microsoft Office and other relevant digital tools.
• Fluent level of English and Spanish. Knowledge of additional languages will be considered an advantage.
• Previous experience in international business environments or organisations with multiple locations will be highly valued.

This position offers the opportunity to make a real impact within the organisation, becoming a trusted partner to the General Manager and a key contributor to the success of executive operations. Strong organisational skills, anticipation, and coordination abilities will be essential to ensure efficient management of priorities, commitments, and strategic actions, supporting the company’s agile, professional, and effective daily operations.