Executive Assistant

Forvis Mazars Group; Barcelona; On-site; EUR 55,000 - 75,000; Full time

Job summary

Forvis Mazars is seeking a highly organized, proactive Executive Assistant to support the Western Europe Committee Chairman. This role combines strategic coordination and executive support in a fast-paced, international environment.

You will manage complex calendars, travel, budgets and prepare briefing materials, while coordinating regional events and cross-country communications. Fluency in French is mandatory; Spanish is a plus.

Qualifications

• Minimum 7+ years of experience as an Executive Assistant, Project Coordinator, or in a similar role.
• Proven experience supporting senior executives or leadership teams in an international environment.
• Strong background in logistics, event coordination, and stakeholder management.

Responsibilities

• Provide high-level administrative and strategic support to the Western Europe Committee Chairman
• Manage complex calendars, scheduling meetings, appointments, and extensive travel arrangements
• Manage budgets, expenses, and administrative processes (e.g., invoices, approvals) for the Western Europe Committee Chairman
• Prepare and review presentations, reports, and briefing materials for executive meetings and decision-making
• Support the development and tracking of strategic plans, roadmaps, and key regional priorities
• Conduct relevant research and analysis (market, stakeholder, internal) to support planning and decision-making

Skills

Executive Support

Project Coordination

Stakeholder Management

Multitasking

Tools

Microsoft Office

Outlook

Teams

Excel

PowerPoint

Job description

Forvis Mazars is a leader in audit, tax and advisory services, operating worldwide across 100+ countries and territories. Join our 40,000+ strong team to grow your career through global opportunities, diverse projects and continuous learning. Belong to a supportive environment where your unique perspective is valued and success comes from working together. Impact with your bold ideas and help drive us forward.

Role Overview

We are seeking a highly organized, proactive, and service-oriented professional to support the Western Europe Committee Chairman while also contributing to the smooth coordination of team activities and logistics across the region.

This role combines high-level executive assistance, strategic coordination, and operational/logistical support, requiring strong multitasking abilities, sound judgment, and the ability to operate effectively in a fast-paced, international environment.

Key Responsibilities

Executive & Strategic Support to the Western Europe Chairman

• Provide high-level administrative and strategic support to the Western Europe Committee Chairman
• Manage complex calendars, scheduling meetings, appointments, and extensive travel arrangements
• Manage budgets, expenses, and administrative processes (e.g., invoices, approvals) for the Western Europe Committee Chairman
• Prepare and review presentations, reports, and briefing materials for executive meetings and decision-making
• Support the development and tracking of strategic plans, roadmaps, and key regional priorities
• Conduct relevant research and analysis (market, stakeholder, internal) to support planning and decision-making

Stakeholder & Communication Management

• Act as the main point of contact between the Chairman and internal/external stakeholders (clients, partners, etc.)
• Manage communications including emails, calls, and correspondence with a high level of professionalism
• Support internal communication initiatives

Committee & Team Coordination

• Coordinate Western Europe Committee scheduling meetings and logistics
• Coordinate events, workshops, and regional meetings, ensuring seamless organization
• Facilitate communication and alignment across multiple countries and teams
• Support the Executive Committee of the European Platform based in Barcelona with scheduling meetings, agenda preparation and action follow-up

Additional Responsibilities

• Handle confidential and sensitive information with the highest level of discretion
• Support daily operations and contribute to ad hoc projects and cross-functional initiatives
• Identify opportunities to improve processes and enhance team efficiency

Profile & Qualifications

Experience

• Minimum 7+ years of experience as an Executive Assistant, Project Coordinator, or in a similar role
• Proven experience supporting senior executives or leadership teams in an international environment
• Strong background in logistics, event coordination, and stakeholder management

Soft Skills

• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• High level of discretion, professionalism, and attention to detail
• Ability to balance strategic support with hands-on execution
• Proactive, solution-oriented mindset with the ability to anticipate needs
• Service-oriented and adaptable
• Diplomatic and culturally aware
• Reliable, flexible, and able to work under pressureStrong work ethic and sense of ownership

Languages

• Fluent French (mandatory)
• Spanish (nice to have)

Technical Skills

Strong proficiency in Microsoft Office Suite, including:

• Outlook (calendar and email management)
• Teams (communication and collaboration)
• PowerPoint and Excel (reporting and presentations)

At Forvis Mazars we are committed to guaranteeing that in our recruitment processes no person will be discriminated against for reasons of gender, age, ethnicity or nationality, religious convictions, or sexual orientation.

We believe in equal opportunities, and we are committed to the inclusion of people with disabilities in the professional environment; for this reason, the incorporation of people with an accreditable disability equal to or greater than 33% will be positively valued.