Management Assistant

Eurofins; Barcelona; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

SAM (Eurofins) is seeking a proactive Personal Assistant to support the CEO and Managing Directors with high-level administrative duties, calendar management, and confidential file handling. You will organize internal events, coordinate meetings, arrange travel, and liaise with group and external stakeholders to ensure smooth operations.

Ideal candidates have a bachelor's degree in Office Management or related field, at least 3 years of international executive support experience, and excellent

Qualifications

• Bachelor’s degree in Office Management, Business Administration, Management, or related field.
• At least 3 years of experience as Personal Assistant/Executive Assistant in an international environment.
• Fluent in English; knowledge of another European language (German) is an advantage.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and stakeholder management skills.
• High degree of professionalism, discretion, and confidentiality.

Responsabilités

• Provide comprehensive administrative and coordination support to the CEO and the Managing Directors.
• Organize and coordinate internal events, workshops, industry conferences, and business meetings.
• Facilitate coordination and communication with group and external stakeholders.
• Manage, organise, and maintain documentation and contract deadlines. Manage calendars, coordinate meetings and handle daily scheduling priorities.
• Organize travel arrangements, including flights, hotels, restaurants, and itineraries.
• Support the International Talent Manager with recruitment coordination, onboarding processes, and maintenance of employee documentation.
• Handle confidential information with absolute discretion and professionalism.

Connaissances

Strong communication

Organizational skills

Time management

Attention to detail

Presentation skills

Stakeholder management

Discretion

Formation

Bachelor's degree in Office Management or related field

Outils

Microsoft Office Suite

Description du poste

We are the leading international sensory and consumer research company specializing in food, beverages, cosmetics, personal care, and other consumer products. We have 20 proprietary state-of the-art facilities across France, Germany, Italy, Switzerland, Spain, United Kingdom, Morocco, China and the USA, and cover more than 65 countries through our network of approved partners.

SAM provides tailor-made solutions, delivering actionable guidelines to make our clients’ brands and products memorable.

SAM is a great place to work.

Join SAM to work with the most competent, creative, and fun team in the industry and let your work, opinions and ideas contribute to the future of sensory and consumer research.

Become your most extraordinary self with support and development throughout your career.

Best in class

Join our very diverse team of sensory scientists, food technologists, statisticians, psychologists, sociologists, strategic thinkers, marketeers, field managers, technicians and other sensory and research experienced colleagues.

We’re proud to be part of the Eurofins Group

World-leader in Testing for Life. With about 61 000 employees, Eurofins is a global leader in testing services and over the last 20 years has been one of the fastest growing companies in the world, thanks to its innovation in technology and service.

Job Description

You will work closely with leadership providing administrative and organizational support to the CEO and the Managing Directors.

Description:

• Provide comprehensive administrative and coordination support to the CEO and the Managing Directors.
• Organize and coordinate internal events, workshops, industry conferences, and business meetings.
• Facilitate coordination and communication with group and external stakeholders.
• Manage, organise, and maintain documentation and contract deadlines. Manage calendars, coordinate meetings and handle daily scheduling priorities.
• Organize travel arrangements, including flights, hotels, restaurants, and itineraries.
• Support the International Talent Manager with recruitment coordination, onboarding processes, and maintenance of employee documentation.
• Handle confidential information with absolute discretion and professionalism.

Qualifications

• Holds a bachelor’s degree or equivalent qualification in Office Management, Business Administration, Management, or a related field.
• Has at least 3 years of experience as a Personal Assistant, Executive Assistant or Management support role in an international environment.
• Strong communication skills with fluency in English. Knowledge of another European language would be an advantage, especially German.
• Excellent organizational abilities and time management skills.
• Attention to detail and a high level of accuracy.
• Creative, and good presentation skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and stakeholder management skills.
• High degree of professionalism, discretion, and confidentiality.