Engineering Executive Assistant

Unit4; Granada; On-site; EUR 22,000 - 28,000; Full time

Benefits offered by this job

Flexible Leave Paid Time Off

Remote working opportunities

Global Wellbeing Days

Growth opportunities

Sustainability initiatives

Inclusive work environment

Job summary

Unit4 is seeking a proactive and detail-oriented Team Assistant to support the Heads of Engineering. Reporting to the Executive Assistant to the CTO, this role ensures smooth operation of executive activities and provides administrative support.

The ideal candidate will have at least two years of admin experience, excellent English communication, and proficiency with MS Office, travel bookings, PO processing, and expense reporting, with strong organizational skills and the ability to multitask.

Qualifications

• Two years of administrative or executive assistant experience.
• Strong written and verbal English communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Familiarity with travel booking platforms, raising POs and processing expense reports.
• Excellent organizational and multitasking abilities.
• Proactive, with a can-do attitude.
• High attention to detail and accuracy.

Responsibilities

• Manage and coordinate complex calendars for CS Heads across multiple time zones.
• Prepare and update documentation and organizational charts.
• Coordinate domestic and international travel arrangements within budget.
• Raise purchase orders and reconcile expense reports.
• Provide general administrative support and act as first point of contact for executives.
• Collaborate with CTO’s Executive Assistant to ensure efficient communication and confidentiality.

Skills

Administrative experience

English proficiency

Microsoft Office

Travel booking platforms

PO processing

Expense reporting

Organizational skills

Multitasking

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

Unit4 is seeking a proactive and detail-oriented Team Assistant to support the Heads of Engineering. Reporting to the Executive Assistant to the CTO, this role ensures smooth operation of executive activities and provides administrative support.

The ideal candidate will have at least two years of admin experience, excellent English communication, and proficiency with MS Office, travel bookings, PO processing, and expense reporting, with strong organizational skills and the ability to multitask.