Team Assistant (Engineering)

Unit4; Granada; On-site; EUR 22,000 - 28,000; Full time

Benefits offered by this job

Flexible Leave Paid Time Off

Remote working opportunities

Global Wellbeing Days

Growth opportunities

Sustainability initiatives

Inclusive work environment

Job summary

Unit4 is seeking a proactive and detail-oriented Team Assistant to support the Heads of Engineering. Reporting to the Executive Assistant to the CTO, this role ensures smooth operation of executive activities and provides administrative support.

The ideal candidate will have at least two years of admin experience, excellent English communication, and proficiency with MS Office, travel bookings, PO processing, and expense reporting, with strong organizational skills and the ability to multitask.

Qualifications

• Two years of administrative or executive assistant experience.
• Strong written and verbal English communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Familiarity with travel booking platforms, raising POs and processing expense reports.
• Excellent organizational and multitasking abilities.
• Proactive, with a can-do attitude.
• High attention to detail and accuracy.

Responsibilities

• Manage and coordinate complex calendars for CS Heads across multiple time zones.
• Prepare and update documentation and organizational charts.
• Coordinate domestic and international travel arrangements within budget.
• Raise purchase orders and reconcile expense reports.
• Provide general administrative support and act as first point of contact for executives.
• Collaborate with CTO’s Executive Assistant to ensure efficient communication and confidentiality.

Skills

Administrative experience

English proficiency

Microsoft Office

Travel booking platforms

PO processing

Expense reporting

Organizational skills

Multitasking

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

• Compensation: EUR 22,349 - EUR 27,855 - yearly

Company Description

Meet Unit4 .With over 40 years of heritage,we’re an agile, fast growing, Cloud company that ison a mission toredefineEnterpriseResource Planning (ERP) for mid-market people-centric organisations.

With ourinnovative, self-driving, adaptive and intuitive software, our customers can spend more time on meaningful high-value work.

At the heart of what we do lies a simple yet profound purpose:Improve how people work by focusing on what truly matters.—A powerful statement that enablesdifferent priorities fordifferent people.

We’re shapinghow work shouldfeel,and we empowerourpeopleby providing them with the right tools to achieve the autonomy they need - it's what makes us unique.

Job Description

We areseekinga proactive and detail-orientedTeam Assistantto support theHeads of Engineering. Reporting to theExecutive Assistant to the CTO, this role is vital in ensuring the smooth operation of executive-level activities and providing administrative support.

The ideal candidate will have exceptional organizational skills, a "go-to" attitude, and the ability to manage multiple tasks simultaneously. This position requires at least two years of administrative experience, excellent English communication skills, andproficiencyin handling key administrative functions.

Key Responsibilities

Calendar Management

• Efficiently manage and coordinate complex schedules for the CS Heads.
• Arrange meetings, appointments, and conference calls across multiple time zones.
• Handle last-minute schedule changes and providetimelyupdates.

Documentation Updates

• Maintain and update administrativeassistanceprocesses andorganizational charts.
• Ensure accuracy and accessibility of all documentation.

Travel Booking and Coordination

• Arrange domestic and international travel for the executives, including flights, accommodations, ground transportation, and itineraries.
• Handle changes to travel plans as needed and ensuretimelycommunication with the executives.
• Work within budgetary guidelines and company policies to secure the best options.
• Track and organize travel expenses fortimelyandaccuratereporting.

Purchase Ordersand Expenses

• Raise purchase orders (POs) accurately andin a timely manner.
• Process and reconcile expense reports for the executives in compliance with company policies.
• Ensure proper documentation andtimelysubmission of allexpense'sclaims.

General Administrative Support

• Act as the first point of contact for the supported executives, handling correspondence and inquiries professionally.
• Coordinate meeting agendas, presentations, and follow-up materials asrequired.

Collaboration and Communication

• Work closely with the CTO’s Executive Assistant to streamline communication and processes.
• Coordinate with internal and external stakeholders to ensure tasks and requests are handled efficiently.
• Maintain confidentiality in handling sensitive information.

Qualifications

• Preferably2 years in an administrative or executive assistant role within a corporate or multinational environment.
• Strong written and verbal English communication skills.
• Proficiencyin Microsoft Office Suite (Outlook, Word, Excel,PowerPointand SharePoint).
• Familiarity with travel booking platforms, raising POs andprocessing expense reports.
• Exceptional organizational and multitasking abilities.
• Proactive, with a "can-do" and "go-to" attitude.
• High attention to detail and accuracy.
• Ability to handle pressure and adapt to changing priorities.

Additional Information

We area people-first communitythatnurturesall the areas that surround your working experience.With us, you’ll be surrounded by ahigh-performanceteam that supports yourauthentic self and celebrates your uniqueness.

We believe that‘How work should feel’is an evolvingstatement.Work goes beyond tasks and everyday responsibilitiesit’s about feeling valued, empowered, promoted, impactful, seen, andappreciated.

We are reimagining how work makes people feel.

What we offer

• a culture built on trustand accountability- giving you the freedom and autonomy to be successfuland make an impact
• balance - with ourFlexible Leave Paid Time Off policy, remote workingopportunities,Global Wellbeing Days,and other great benefits
• growth opportunities -we provide the tools and guidance required so that you can focus on what really mattersto youandso, ultimately,you canachieve your best work
• talented colleagues , role models and mentors- work, learn and be inspired by some of the best talent in the software industry
• a commitment to sustainability - with initiatives such as ourEnvironmental, Social, and Governance strategy andAct4Good programme
• a safe and inclusive working environment – supported by our Employee Resource Groups, which are open to all.

Our commitment to equity

Unit4 is committed to ensuring equal opportunity for everyone. We make our hiring decisions solely based on skills, qualifications, and our current business needs. We know that diversity brings fresh perspectives, ideas, and solutions to our company. This is the essence of our culture. We also welcome and encourage people who are pregnant and/or parents-to-be to apply. If you would like to know more about our commitment to diversity, visit our blogs:

This role may require security clearance required for customer projects and access to sensitive (customer) data. That means that after you have accepted our offer, we could ask for background checks. Subject to applicable local laws, such security checks may require disclosure of personal information including criminal record declaration, right to work, personal identification and work history. No worries – we'll handle it according to local privacy laws and keep your information safe. Questions? Feel free to reach out!