Executive Support Assistant for EA Team

Alvarez & Marsal; Madrid; On-site; EUR 22,000 - 30,000; Full time

Job summary

Alvarez & Marsal is seeking a meticulous Team Assistant to support the Executive Assistant team and manage day-to-day administrative tasks. You will handle expenses, timesheets, data entry, and general office administration while ensuring accurate record-keeping and smooth coordination.

The role requires excellent communication, strong organizational skills, and a proactive, can-do attitude. Join a structured, stable team environment in Madrid with hands-on responsibilities from day one.

Qualifications

• Proven experience as a Team Assistant or in a similar administrative role.
• Clear and precise verbal and written communication skills, with a professional communication style and the ability to handle information with discretion.
• Experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
• Exceptional attention to detail and the ability to sustain concentration over extended periods while carrying out highly routine, repetitive task.
• Team player with a structured and methodical approach to work and willingness to support wherever needed.

Responsibilities

• Support the EA team with administrative and coordination tasks.
• Complete and manage weekly timesheets and expenses reports for the team in line with company procedures.
• Ensure accurate and timely data entry into internal systems.
• Maintain the standard folder structure for projects.
• Manage general office and team administration — including filing, printing, binding, scanning.
• Book travel and accommodation.
• Support administrative initiatives across the team.
• Assist with onboarding of new employees, ensuring all documentation and systems access are in place.

Skills

Teamwork

Verbal communication

Written communication

Organizational skills

Attention to detail

Tools

Microsoft Office Suite

Job description

Alvarez & Marsal is seeking a meticulous Team Assistant to support the Executive Assistant team and manage day-to-day administrative tasks. You will handle expenses, timesheets, data entry, and general office administration while ensuring accurate record-keeping and smooth coordination.

The role requires excellent communication, strong organizational skills, and a proactive, can-do attitude. Join a structured, stable team environment in Madrid with hands-on responsibilities from day one.