Customer Service Specialist (German Speaker)

Keysight Technologies; Barcelona; On-site; EUR 32,000 - 42,000; Full time

Job summary

Keysight Technologies in Barcelona seeks a German-speaking Customer Service Representative to join our multicultural CS team. You will manage and process sales quotations, coordinate with customers and internal teams, and drive the complete quote-to-cash journey to deliver a seamless experience.

The role requires fluent German and English, strong organizational skills, and a customer-focused mindset to navigate a dynamic, international environment.

Qualifications

• Fluent in German and English (mandatory).
• Min. 3 years in a complex, fast-paced customer service or order management role.
• Customer-focused with proactive attitude and problem-solving mindset.
• Strong communication and interpersonal skills across stakeholders.
• Excellent time management and organizational abilities.
• Detail-oriented with data accuracy and process discipline.
• Proven ability to resolve complex issues balancing needs and objectives.
• Thrives in an international, changing environment.

Responsibilities

• Manage end-to-end order status and quote-to-cash processes.
• Create orders from client input and field sales.
• Input and track repair and calibration requests.
• Handle product changes, exchanges, or returns.
• Monitor order progress and ensure timely closure.
• Address invoicing, contracts, and lease-related questions.
• Coordinate with customers, sales, logistics, manufacturing, and service teams.
• Apply policies to resolve issues while maintaining customer focus.
• Identify process improvements to boost efficiency and satisfaction.
• Prioritize requests and business priorities with sound judgment.
• Handle diverse challenges delivering high-quality outcomes.

Skills

German language

English language

Customer service experience

Communication skills

Time management

Job description

Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~16,800 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do.

Our award-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

Responsibilites

We are looking for an exceptional German-speaking Customer Service Representative to join our multicultural Customer Service team in Barcelona!

This is a complex role, which means you need to be organized, communicative and able to interact with different stakeholders (customers, logistics, manufacturing and service representatives).

Your primary focus will be managing and processing sales quotations while taking ownership of the customer journey throughout the complete quote-to-cash process, ensuring a seamless experience from initial request through delivery and payment.

• Managing customer service requests such as end-to-end order status management, for example:
• Order creation based on input from clients and field sales representatives
• Input and tracking of repair and calibration requests
• Managing product changes, exchanges, or returns
• Monitoring end-to-end order process status and ensuring timely closure
• Resolving questions related to invoicing requirements, contract administration, and lease management
• Interfacing with a variety of different parties, including customers, sales teams, logistics, manufacturing, and service technicians, to efficiently execute customer requests
• Resolving problems by applying established policies, procedures, and best practices while maintaining a customer-focused approach
• Determining and developing new or improved approaches to processes or tasks to enhance operational efficiency and customer satisfaction
• Exercising sound planning, prioritization, and judgment when managing customer requests and business priorities
• Solving a broad range of customer service challenges varying in scope and complexity while delivering high-quality outcomes

Qualifications

• Fluent in German and English (mandatory)
• Minimum of 3 years of relevant experience in a complex, fast-paced customer service, order management, customer support, or sales support environment
• Positive, proactive, and customer-focused attitude, with a genuine commitment to delivering exceptional service and exceeding customer expectations
• Strong communication and interpersonal skills, with the ability to build trusted relationships with a wide range of internal and external stakeholders
• Excellent time management and organizational skills, with the ability to effectively manage multiple priorities in a dynamic environment
• Detail-oriented and process-driven mindset, ensuring data accuracy, operational excellence, and a high level of customer satisfaction
• Proven ability to proactively resolve complex issues while balancing customer needs and business objectives
• Thrive in a changing, international environment and enjoy transforming challenges into opportunities to deliver exceptional customer experiences