Bilingual Office Manager

Victoria Selection & Search; Madrid; Presencial; EUR 28.000 - 35.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Retribucion flexible

Descripción de la vacante

Victoria Selection & Search is seeking an Office Manager for its Madrid office to run daily operations and serve as the primary contact for staff, visitors and external providers.

The role requires a university degree, 3–5 years’ experience, and fluency in English/Spanish. 100% office-based in Madrid with a permanent contract, salary €28,000–€35,000 and flexible benefits. Incorporation is planned for Sept/Oct 2026.

Formación

• Bilingual in English and Spanish.
• University degree required.
• 3–5 years’ experience in a similar role.

Responsabilidades

• Oversee day-to-day office operations to keep the workplace fully operational.
• Be the main point of contact for employees, visitors and providers.
• Manage relationships with suppliers and service providers.
• Coordinate meeting rooms, equipment and video conferencing.
• Support Health & Safety and workplace compliance.

Conocimientos

Bilingual English/Spanish

Office management

Stakeholder coordination

Educación

University Degree

Herramientas

Microsoft Office

Google Workspace

Slack

Zoom

Descripción del empleo

Our client, an international strategic consulting firm, is looking for a proactive Office Manager to manage the day to day running of their Madrid office and act as a key point of contact for employees, visitors and external providers.

Among others, responsibilities will include:

• Take ownership of the day to day running of the office, ensuring the workplace is kept organised, well maintained and fully operational at all times
• Act as a key point of contact for employees, resolving everyday office queries and coordinating with the relevant internal teams or external providers where necessary
• Manage relationships with office suppliers and service providers, including catering, stationery, cleaning, maintenance and other workplace services
• Oversee office supplies, kitchen and pantry stock, placing orders and ensuring appropriate levels are maintained
• Manage meeting rooms and workspaces, including bookings, preparation and coordination for internal and external meetings
• Welcome visitors and clients to the office and manage incoming calls, correspondence, couriers and deliveries
• Coordinate client meetings held at the office, including meeting room preparation, catering and other logistical requirements
• Provide basic support with meeting room technology and videoconferencing, troubleshooting straightforward issues and liaising with IT where necessary
• Manage office access systems and employee access cards, as well as workplace and desk booking platforms
• Coordinate with IT for employee equipment, including laptops, mobile phones and other devices. Support new joiners, organise replacements or see to any other technical issues
• Manage corporate services including mobile phone contracts, taxi accounts, guest internet access and parking spaces
• Coordinate minor repairs, building related matters and other facilities requirements with the relevant providers and building management
• Support Health & Safety and workplace compliance requirements, liaising with HR and external providers regarding occupational risk prevention, annual medical checks and emergency procedures
• Work closely with other departments and colleagues across the firm to ensure the smooth running of office operations

Candidates must be bilingual in English/Spanish, hold a credible University Degree, be numerate and hold strong proficiency with tools such as Microsoft Office, Google Workspace, Slack and Zoom. Candidates should have at least 3-5 years’ previous experience in a similar role and sector.

The ideal candidate will be proactive, resourceful and have a hands on approach. They will be organised, personable and professional as well as comfortable acting as a visible point of contact within the office. It’s essential they are confident dealing with employees and senior level visitors alike. They should be able to work independently, take ownership of daily issues and thrive in a dynamic and international environment.

Location - Madrid, Castellana

Salary - Dependent on experience, ranging from €28,000-€35,000

Benefits - Retribucion flexible

Timetable - Monday-Thursday 09:00-18:30h; Friday 09:00-15:00h

Contract - Permanent

Incorporation - September/October 2026

This role is 100% office based.

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.

This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.

Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.