Trilingual Team Assistant

Victoria Selection & Search; Barcelona; Presencial; EUR 22.000 - 26.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Complete benefits package

Descripción de la vacante

Victoria Selection & Search seeks a switched-on, trilingual Team Assistant to support the local Barcelona team. You will manage calendars, gate emails, coordinate international/domestic travel, and maintain CRM records to ensure timely delivery of projects.

The ideal candidate is fluent in Catalan, English and Spanish, holds a solid university degree, and has 3+ years of experience assisting a busy professional services team.

Formación

• Fluent in Catalan, English and Spanish.
• Adept with Microsoft Office Suite; previous VC software experience is a plus.
• Holds a solid University degree with at least 3 years assisting a busy team in professional services.

Responsabilidades

• Agenda management for team, anticipating needs and adjusting priorities.
• Inbox management with gatekeeping and priority handling.
• Travel coordination including international and domestic flights and hotels.
• Overseeing timelines, checklists, and projects for timely completion.
• Managing a CRM system and ensuring records are up to date.
• Drafting documents, budgets, presentations and client proposals.
• Coordinating with European offices and suppliers.
• First point of contact for administration issues.
• Preparing and following up on client invoices and managing team expenses.

Conocimientos

Catalan language

English language

Spanish language

Team coordination

Educación

University degree

Herramientas

Microsoft Office Suite

VC software

Slack

Descripción del empleo

Our client, a specialist International Law Firm, is looking for a switched-on, Trilingual Team Assistant to provide support to their local team.

Responsibilities include (but are not limited to):

• Agenda management for team, anticipating needs and adjusting priorities as necessary
• Inbox management: gatekeeping and ensuring priority emails flagged and dealt with promptly
• Travel: Coordinating logistics and booking international and domestic flights, hotels, etc.
• Overseeing timelines, checklists, and projects to ensure timely and orderly completion
• Managing a CRM system and ensure records and project recorded correctly
• Drafting and preparing relevant documentation, budgets, presentations and proposals and documentation to send through to clients
• Coordinating with other European offices
• Contacting service providers, ordering office materials and maintaining relationships with suppliers
• Acting as first point of contact for any administration/maintenance issue in the office
• Preparing, sending and following up on client invoices
• Managing team expenses
• Ad hoc administrative tasks as necessary

Candidates must be fluent in Catalan, English and Spanish, adept with Microsoft Office Suite with (previous experience with VC software, Slack is a plus), hold a solid University degree and have at least 3 years previous experience assisting a busy team in professional services (legal viewed favourably but not essential).

The ideal candidate must be willing to learn, a team player, able to play close attention to detail and able to deliver to deadlines.

Salary – Circa €24,000 + Complete benefit package

Timetable – 09.00 -18.00h

Contract – Permanent

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.

VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.

This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.