Bilingual Office Manager

Victoria Selection & Search; Barcelona; On-site; EUR 24,000 - 32,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

A boutique investment firm in Barcelona is seeking a bilingual Office Assistant to support their dynamic team. Responsibilities include managing communications, coordinating travel arrangements, and organizing meetings. Candidates must hold a university degree and possess 2-3 years of relevant experience. The ideal candidate will be detail-oriented, personable, and thrive in a busy office environment. This is a permanent, fully office-based role with a competitive salary plus discretionary bonuses, operating from 09:00 to 18:00.

Qualifications

• Must have at least 2-3 years' experience in a similar role.
• Experience in the financial, consulting, or legal sectors is advantageous.
• Minimum 2–3 years of experience in a similar office-support role, preferably in finance, consulting or legal sectors.

Responsibilities

• Manage incoming calls and communications.
• Coordinate travel arrangements within company protocol.
• Schedule and organize meetings and events.
• Act as go-to person for administrative matters.
• Ensure office is stocked with supplies.
• Coordinate catering, liaise with service providers and suppliers.
• Assist other departments and ensure policy implementation for the office space.

Skills

Bilingual in English and Spanish

Microsoft Office proficiency

Attention to detail

Experience with Perk platform

Interpersonal skills

Education

University Degree

Tools

Microsoft Office

Job description

Our client, a boutique Private Equity/Investment Firm with offices across Europe is looking for a switched-on bilingual Office Assistant to support their small but busy team.

Among others, duties will include:

• Managing incoming calls and other communications
• Managing travel arrangements, including flights, hotels and other travel bookings for investment associates, in accordance with company protocol. Experience with the Perk platform is a plus
• Organising meeting rooms, welcoming visitors and ensuring they are well looked after
• Scheduling and coordinating meetings and events, as required
• Overseeing the maintenance of common areas, ensuring the office is kept in excellent condition at all times, and acting as the go-to person for administrative matters
• Coordinating office catering
• Filing and maintaining information and documentation, as necessary
• Managing invoices relating to office supplies and other office-related expenses
• Ensuring new hires have the necessary equipment upon joining
• Coordinating with other departments to ensure that internal policies applicable to the office space are properly implemented
• Providing support to other departments, as needed
• Liaising with service providers and suppliers, and following up where necessary (e.g. catering, stationery, building management, etc.)
• Collaborating with assistants and staff across other European offices, acting as a key contact for administrative matters
• Ensuring the office is adequately stocked with the necessary office supplies and kitchen essentials.

Candidates must be bilingual in English/Spanish (additional languages such as French, Italian and Catalan a plus), hold a credible University Degree, be numerate and adept with tools such as Microsoft Office. Candidates should have at least 2/3 years’ previous experience in a similar role. Experience in the financial, consulting or legal sectors viewed favourably.

The ideal candidate will be well presented, personable and responsible. They will pay attention to detail and enjoy acting as the first point of contact for this smart firm.

This position will be fully office based.

Location – Barcelona, Diagonal

Salary – Dependant on experience + Discretionary Bonus

Timetable – 09.00 – 18.00h

Contract – Permanent (subject to trial period)