Bilingual Executive Assistant

Victoria Selection & Search; Madrid; On-site; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Performance bonus

Flexible work schedule

Benefits

Job summary

A high performing investment firm is seeking an ambitious Bilingual Executive Assistant to support partners and a dynamic team. This role involves managing complex schedules, coordinating international travel, and providing essential support to ensure smooth operations. Candidates should be bilingual in English and Spanish, possess a relevant University degree, and have at least 4-5 years of pertinent experience. The position offers competitive salary, performance bonuses, and a flexible work environment predominantly on-site.

Qualifications

• Minimum of 4-5 years of experience required.
• Proficiency in standard tech tools essential.
• Experience in financial services, real estate, or consulting preferred.

Responsibilities

• Manage and maintain partners' agendas and schedules.
• Coordinate international travel arrangements.
• Act as key contact between team and stakeholders.
• Expense management for partners.
• Prepare documentation for meetings and projects.
• Support logistics for departmental events.
• Coordinate logistics for departmental events.
• Build strong relationships with internal EAs and external stakeholders.
• Provide occasional support for site visits related to real estate investments.

Skills

Bilingual in English and Spanish

Organizational skills

Proactivity

Experience in financial services, real estate, or consulting

Office/Workspace tools

Education

Relevant University Degree

Tools

Office

Google Workspace

Zoom

Slack

CRM software

Relevant AI tools

Job description

Our client, a high performing investment firm, is currently looking for an ambitious Bilingual Executive Assistant to support leading partners and a dynamic team.

Responsibilities (among others) will include:

• Proactively manage and maintain the agenda of the partners and team by managing rigorous diaries, scheduling meetings, conference calls, vacations and arranging appointments
• End to end coordination of international travel (flights, car transfers, visas, passports, apartments, hotels)
• Act as key point of contact between team, counterparties and stakeholders
• Expense management for partners and wider team
• Prepare and consolidate relevant information and documentation for meetings and projects
• Coordinate with operations department for invoicing and administrative matters
• Support logistics for departmental events (e.g. breakfasts, internal gatherings)
• Build strong relationships with internal Executive Assistants and external stakeholders
• Occasional support on site visits related to Real Estate investment

Candidates will be Bilingual in English and Spanish and ideally hold a relevant University Degree. A solid grasp of standard Tech (Office, Google Workspace, Zoom, Slack, CRM software, relevant AI tools etc.) is required. It is essential that candidates hold a minimum of 4-5 years’ experience. financial services (all areas), Real Estate or consulting backgrounds are preferred/advantageous.

The ideal candidate will be highly organised, proactive and be comfortable operating in a fast paced environment with demanding stakeholders. They will be agile, able to manage various responsibilities simultaneously and know how to anticipate, react and prioritise accordingly.

Salary - Dependent on seniority + Performance Bonus + Benefits

Timetable - 9.00 - 18.30 (Fridays until 15.00)

Contract - Permanent

Incorporation - Q2 2026 (Immediate)

Hybrid/On site - Predominately on site, with discussions regarding 1 day per week possible once trial period complete.

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.

VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.

This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.