Bilingual Team Assistant

Victoria Selection & Search; Madrid; Híbrido; EUR 25.000 - 28.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Complete benefits package

Hybrid work model (3–4 days WFH)

Descripción de la vacante

Victoria Selection & Search is seeking a proactive, bilingual Team Assistant for our Madrid client. You will manage calendars, gatekeep emails, arrange international travel, and track timelines across teams. A university degree and 2–3 years in a busy professional services environment are required; German is a plus.

Hybrid 3–4 days work-from-home, salary around €25,000–€28,000 with a complete benefits package. The role supports a specialist International Law Firm and its Madrid team.

Formación

• Bilingual English and Spanish required; German a plus.
• Proficient with Microsoft Office; familiarity with VC software and Slack preferred.
• University degree; 2–3 years in a busy professional services team.
• Experience in a legal or professional services environment is advantageous.

Responsabilidades

• Manage team calendars and priorities, anticipate needs.
• Gatekeep inbox; flag high-priority emails and respond promptly.
• Coordinate domestic and international travel logistics and bookings.
• Oversee timelines, checklists and projects to ensure timely completion.

Conocimientos

Bilingual English/Spanish

MS Office Proficiency

Team support experience

Attention to detail

Educación

University degree

Herramientas

MS Office Suite

VC software

Slack

CRM system

Descripción del empleo

Our client, a specialist International Law Firm, is looking for a proactive and detail oriented Bilingual Team Assistant to provide support to their Madrid team.

Responsibilities include (but are not limited to):

• Agenda management for team, anticipating needs and adjusting priorities as necessary
• Inbox management: gatekeeping and ensuring priority emails flagged and dealt with promptly
• Travel: coordinating logistics and booking international and domestic flights, hotels, etc.
• Overseeing timelines, checklists and projects to ensure timely and orderly completion
• Managing a CRM system and ensure records and project recorded correctly
• Drafting and preparing relevant documentation, budgets, presentations, proposals and documentation to send through to clients
• Coordinating with other European offices
• Contacting service providers, ordering office materials and maintaining relationships with suppliers
• Acting as first point of contact for any administration/maintenance issue in the office
• Preparing, sending and following up on client invoices
• Managing team expenses
• Ad hoc administrative tasks as necessary
• Handle confidential information with integrity and discretion

Candidates must be bilingual in English and Spanish, with knowledge of German seen as highly favourable. Adept with Microsoft Office Suite with (previous experience with VC software, Slack is a plus), hold a solid University degree and have at least 2-3 years previous experience assisting a busy team in professional services (legal viewed favourably but not essential).

The ideal candidate must be willing to learn, a team player, able to play close attention to detail and able to deliver to deadlines. They are adaptable to changing priorities and have strong organizational abilities.

Salary – Circa €25,000-28,000 + Complete benefit package

Hybrid work approach (3-4 days WFH)

Timetable – 09.00 -18.00 (Time flexible to start/finish 1 hour earlier/later)

Incorporation – September 2026

Contract – Permanent

VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.

This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.