Bilingual Executive Assistant

Victoria Selection & Search; Valencia; Híbrido; EUR 30.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work model

Descripción de la vacante

Victoria Selection & Search is seeking a bilingual Executive Assistant to support 2–3 investment professionals across Europe. You will manage diaries, coordinate travel, and prepare materials for internal and external meetings.

The role is full-time in Valencia with a hybrid work model (1 day WFH). English is required; additional languages are a plus. Salary circa €33,000 with discretionary bonus; incorporation ASAP; background checks after offer.

Formación

• 3–5 years of experience as an Executive Assistant in an international professional services setting.
• Fluent English; additional languages are a plus.
• Strong discretion and professional conduct with stakeholders.

Responsabilidades

• Manage complex diaries across multiple time zones.
• Coordinate meetings and videoconferences with global participants.
• Arrange travel logistics including flights, hotels, visas, and transfers.
• Prepare materials such as presentations and pitch decks for meetings.
• Support with expense reports and multi-currency reconciliation.
• Assist with firm-wide events and maintain trackers.

Conocimientos

Diary management

Travel coordination

Meeting scheduling

Stakeholder communication

Presentation support

Herramientas

Microsoft Office

Google Workspace

Slack

Descripción del empleo

Our client, a prominent international Private Equity firm, is currently seeking a Bilingual (English speaking) Executive Assistant to support 2-3 investment professionals across varying jurisdictions (mainly European).

Responsibilities include but are not limited to:

• Manage complex diaries with flexibility to meet frequently changing requirements
• Anticipate scheduling conflicts before they arise
• Strategic set up of meetings/videocalls with multiple participants based across global time zones
• Detailed meeting and event coordination: room bookings, catering, guest registration, and restaurant reservations
• Manage point to point travel logistics, taking cost and comfort into account:: flights, hotels, visas, transfers etc. often subject to last minute changes
• Act as a key point of contact for portfolio companies and key stakeholders - handle communications with discretion and professionalism
• Assist with preparation of materials such as presentations, pitch decks for internal/external meetings
• Contribute to firm-wide initiatives and special projects, including internal and external events and merchandising activities
• Reconcile credit card and submit multi-currency expense reports, maintaining accuracy at all times
• Maintain trackers, providing follow up to ensure project progress and keep accurate records
• Build relationships with other EAs across the firm's Spanish and global offices. Act as a trusted member of the support team
• Ad hoc support for investment professional and wider team as required

Candidates will ideally have a Bilingual level of English (the role will be undertaken predominantly in English), whilst additional languages such as German are preferred. A solid grasp of standard Tech and applications (Office, Google Workspace, Slack, etc.) is required, whilst AI prompt curiosity will be viewed positively. It is essential that candidates have at least 3-5 previous experience as an Executive Assistant in an international professional services setting (financial services or consulting will be viewed favourably).

The ideal candidate will be proactive, perceptive, highly organised and enjoy working in a dynamic environment - taking last minute changes in their stride. They will be able to anticipate as well as deflect with tact. This role is ideal for a candidate looking for a busy position with a blend of local/global contact.

Salary – Circa €33,000 + Discretionary bonus

Timetable - Full time (generally 9-18h but flexibility to occasionally start earlier and work later depending on coverage)

Hybrid work approach (1 day wfh)

Incorporation – ASAP

Contract - Permanent

Candidates are advised that this firm performs background checks following the extension of a conditional offer.

VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.