Executive Assistant to a Senior Executive

Empresa Confidencial; Madrid; Presencial; EUR 42.000 - 62.000; Jornada completa

Descripción de la vacante

Empresa Confidencial in Madrid is seeking an experienced Executive Assistant to support a Senior Executive in a fast-paced, international environment. The role requires exceptional organization, discretion and a proactive service mindset to manage a demanding calendar and complex travel schedule.

The successful candidate will coordinate meetings across countries, prepare high-quality materials, and act as a trusted liaison with stakeholders while preserving confidentiality.

Formación

• Proven experience as an Executive Assistant to a Senior Executive, President, Managing Director, or other senior leadership position.

Responsabilidades

• Manage, coordinate, prioritize and adjust the Senior Executive’s complex calendar and daily agenda.
• Coordinate a high volume of meetings across multiple countries and time zones.
• Organize international travel arrangements including itineraries, accommodation, transportation, visas and expenses.
• Prepare executive-level meeting materials, reports and correspondence.
• Act as liaison with stakeholders while handling confidential information with discretion.
• Anticipate business needs and resolve issues to keep the Senior Executive’s schedule on track.
• Support strategic projects and coordinate with the leadership team.
• Collaborate with other Executive Assistants to ensure seamless organizational support.

Conocimientos

Fluent English

Herramientas

Microsoft Office

Descripción del empleo

We are looking for an experienced Executive Assistant to a Senior Executive to join a strategic business in the digital infrastructure and energy sectors, currently in a key stage of growth and development within one of the world’s leading infrastructure groups.

Based in Madrid, the role will provide direct, high-level support to a Senior Executive in a highly demanding, international and fast-paced environment.

The ideal candidate will be a highly organized, proactive, resilient and discreet professional, with excellent communication skills, a strong service mindset, and the flexibility required to support a Senior Executive with demanding schedules, frequent international travel and constantly changing priorities.

Responsibilities

• Manage, coordinate, prioritize and continuously adjust the Senior Executive’s complex calendar and daily agenda, ensuring effective time management, anticipating conflicts and aligning meetings and commitments with business priorities.
• Coordinate a high volume of internal and external meetings across multiple countries and time zones, proactively managing schedule changes and last-minute requests.
• Organize and manage extensive international travel arrangements, including itineraries, accommodation, transportation, visas, expenses, and frequent modifications due to business needs.
• Organize executive-level meetings, conference calls, and business events, ensuring all logistics and materials are prepared in advance.
• Act as a key liaison between the Senior Executive and internal and external stakeholders, maintaining effective communication and handling highly confidential information with discretion.
• Prepare presentations, reports, meeting materials, correspondence, and other executive documentation.
• Anticipate business needs, proactively resolving issues and ensuring the smooth running of the Senior Executive’s activities and commitments.
• Support strategic projects and facilitate coordination between the Senior Executive and the leadership team.
• Collaborate closely with other Executive Assistants and administrative teams to ensure seamless support across the organization.

Requirements

• Proven experience as an Executive Assistant to a Senior Executive, President, Managing Director, or other senior leadership position, with a minimum of 5 years of experience in similar roles.
• Exceptional organizational, planning, coordination, and prioritization skills.
• Demonstrated experience managing complex calendars with frequent changes, multiple stakeholders, and international travel arrangements.
• Experience working in an international and multicultural environment.
• Exceptional attention to detail and ability to work under pressure while managing multiple priorities simultaneously.
• High level of discretion and ability to handle confidential information.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and collaboration tools.
• Fluent English (written and spoken) is essential.
• High level of flexibility, commitment, and availability, including occasional support outside regular office hours due to international operations, travel schedules, and changing business priorities.
• Strong problem-solving skills, resilience, and a proactive mindset.
• Residence in Madrid is required.

We Offer

• Permanent contract.
• Competitive salary package according to the candidate’s experience and profile.
• The opportunity to be part of a strategic and growing business within one of the world’s leading infrastructure groups.
• A dynamic, international and high-impact environment, with the opportunity to work closely with senior leadership.