Executive Administrative Assistant

Omnitel; Alcobendas; Presencial; EUR 34.000 - 36.000; Jornada completa

Descripción de la vacante

Omnitel Madrid is seeking an Executive Administrative Assistant to support a senior leader. You will manage complex calendars, coordinate travel, prepare communications, and oversee procurement using MyOrder.

Strong drafting, organization, and discretion are essential, with 3–5 years’ executive-support experience and excellent English skills. Responsibilities include meetings logistics, data management with MS Office, and acting as a resource for the business group while anticipating blockers

Formación

• 3+ years of administrative experience supporting high-level executives.
• Proven calendar management and meeting logistics abilities.
• Strong written and verbal English skills; discretion and integrity required.

Responsabilidades

• Manages complex calendars and prioritizes requests for a senior manager.
• Coordinates domestic and international travel end-to-end.
• Prepares communications and drafts emails for senior managers.
• Oversees internal processes and procurement via MyOrder.
• Creates data management plans using MS Office tools.

Conocimientos

Executive support

Calendar management

Travel coordination

English proficiency

Communication

Herramientas

MS Office 365

Excel

Word

PowerPoint

MS Teams

MyOrder

Descripción del empleo

For one of our main international customers we are looking for a Executive Administrative Assistant.

General Data:

• Type of contract: Indefinite
• Hours: 08:00 - 17: 00h / Flexibility (40 hours)
• Location: Madrid (Spain)
• Start Date: 1st of September 2026
• Salary range : 34K-36K

Typical Day in the Role:

• Makes administrative decisions and requests on behalf of high-level manager to provide complex calendar management.
• Proactively manages logistics for business group meetings/events (booking meeting rooms, catering services)
• Planning & Coordinate domestic and international travel plans end to end .
• Reconciles LT expense reports .
• Ownership of internal processes, including MyOrder – creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement.
• Uses diplomacy and professionalism to draft communications for high-level manager.
• Creates data management plans and manages data by using the advanced features of Microsoft products/tools.
• Develops a deep knowledge of the overall business group strategy, and acts as an information resource to the business group.
• Anticipates and removes administrative roadblocks and makes timely decisions across the business group.
• Directly resolves customer requests and hosts business guests.
• Skills: All qualifications of an Admin Assistant, plus 3-5 years executive support. Writing skills: ability to draft emails on behalf of high-level managers intended for senior level managers. Must be very organized, with a strong ability to multi-task as well as be a strong communicator. English spoken and writing skills needed. High Intermediate level. Previous Microsoft experience preferred.

Requirements:

• Needs to have experience with MS O365, MS Teams, Excel, Word, PowerPoint.
• Proactive
• Discreet – Working directly with leadership team managing agenda’s
• End to end process management
• Problem solving
• At least 3+ years of Administrative experience supporting high level executive and a team as well with proven skills in Microsoft Office products.

Languages:

Executive Administrative Assistant Madrid, Community of Madrid, Spain, Spain