Administrative Assistant in Palma

Empresa instal·lacions elèctriques / Empresa instalaciones eléctricas; Palma; Presencial; EUR 19.000 - 23.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Permanent contract

Daytime schedule 08:00–16:00

Descripción de la vacante

Empresa instal·lacions elèctriques / Empresa instalaciones eléctricas, based in Palma, seeks an experienced Administrative Assistant to support daily operations, manage documents, invoicing, and client communications.

The role is full-time and permanent with daytime hours 08:00–16:00, starting around September 21, 2026. Requires English at A2 level and proficient Excel use, plus basic accounting software experience.

Formación

• Formal education at the Higher Vocational Training level (Cicle Formatiu de Grau Superior).
• Minimum of 12 months of verified experience in an administrative or office support role.
• Advanced software skills in Microsoft Excel and hands-on experience with accounting/invoicing software.

Responsabilidades

• Drafting, processing, and archiving administrative documents and technical certifications.
• Organizing and managing internal files, expedients, and official paperwork.
• Entering and maintaining financial and operational data in accounting programs.
• Generating and managing delivery notes and client invoices.
• Monitoring incoming payments and outgoing disbursements.
• Providing friendly, professional customer service and handling inquiries.

Conocimientos

Microsoft Excel

Administrative support

English (A2)

Educación

Cicle Formatiu de Grau Superior

Herramientas

Accounting software

Invoicing software

Descripción del empleo

Are you an experienced and organized administrative professional looking for a secure, long-term opportunity in Mallorca? An electrical installations company located in Palma is currently hiring a dedicated Administrative Assistant to support its daily business operations. This position offers a full-time, permanent contract with steady daytime working hours.

In this position, you will play a central role in managing administrative records, financial documents, and client communications. Your core tasks will include:

• Drafting, processing, and archiving administrative documents, specifically technical documentation such as automatic door certifications under standard 13241.
• Organizing, filing, and systematically managing internal files, expedients, and official paperwork.
• Accurately entering, updating, and maintaining financial and operational data in accounting programs.
• Generating and managing delivery notes as well as issuing and filing client invoices.
• Performing continuous control, follow‑up, and monitoring of incoming payments and outgoing disbursements.
• Providing friendly and professional customer service by answering general inquiries and assisting clients.

To be considered for this position in Palma, you should meet the following criteria:

• Formal education at the Higher Vocational Training level (Cicle Formatiu de Grau Superior).
• A minimum of 12 months of verified experience in an administrative or office support role.
• Advanced software skills in Microsoft Excel, along with prior hands‑on experience using accounting and invoicing software programs.
• A basic working knowledge of English (A2 level).

What the employer offers:

• A permanent employment contract (indefinit) with an immediate focus on long-term stability.
• A gross annual salary of 20,987.52 €.
• A convenient full-time schedule from Monday to Friday, 08:00 to 16:00, with weekends off.
• Planned start date on September 21, 2026.