Administrative and Logistics Assistant

Nonius; Málaga; Presencial; EUR 24.000 - 32.000; Jornada completa

Descripción de la vacante

Nonius is seeking an Administrative and Logistics Assistant for our Málaga office. The role oversees daily office operations, logistics, procurement, and inventory workflows in a full-time, on-site capacity.

The position integrates administrative management with end-to-end supply chain support, ensuring compliant financial reporting and accurate stock handling aligned with Nonius HQ standards, in a dynamic tech environment.

Formación

• Fluent in Spanish and English, written and spoken.
• Bachelor’s degree or higher in Business Administration or related field.
• Proficiency with Google Workspace and generative AI tools to optimize admin tasks.

Responsabilidades

• Answer and direct phone calls and organize meetings.
• Prepare reports and maintain expense and tax records.
• Invoice clients and manage accounts receivable.
• Arrange travel and update office policies.
• Greet visitors and support daily office operations.

Conocimientos

Spanish language

English language

Organizational skills

Multitasking

Educación

Bachelor's degree in Business Administration

Herramientas

Google Workspace

Generative AI tools

Descripción del empleo

Nonius is a leading provider of Guest Technology Solutions for the hospitality industry, serving over 500,000 hotel rooms worldwide. Our solutions include cloud and edge computing, AI, IoT, networking, and digital guest experiences, helping hotels and other industries enhance their operations and guest satisfaction. Beyond hospitality, we provide technology for healthcare, maritime, and co-living spaces, integrating with global partners like Samsung, LG, Google, and Apple to drive seamless innovation.

Job Description

We are looking for an Administrative and Logistics Assistant to oversee daily office operations, financial documentation, procurement, and inventory workflows.

This role bridges general administrative management with end-to-end supply chain support—ensuring smooth office functionality, compliant financial reporting, and accurate stock management in alignment with Nonius HQ standards.

This is a full-time, on-site position based at our Málaga, Spain office.

Key Responsibilities

• Answer and direct phone calls.
• Organize and schedule meetings.
• Write and distribute emails, memos, and correspondence.
• Assist in preparing scheduled reports for the unit and Nonius headquarters.
• File and maintain a record-keeping system for expense invoices, tax documents, etc.
• Invoice clients and collect outstanding accounts receivable.
• Update and maintain office policies and procedures.
• Handle travel arrangements for team members.
• Submit and reconcile expense reports.
• Greet and assist visitors to the office.

Must Have

• Experience: 1+ years of combined experience in office administration.
• Education: Bachelor’s degree or higher diploma in Business Administration or a related field.
• Technical Skills: Proficiency in Google Workspace and practical experience using generative AI tools to optimize daily admin tasks, drafting, and workflow automation.
• Languages: Fluency in Spanish and English (written and spoken).
• Core Competencies: Strong organizational skills, keen attention to detail, ability to multitask under tight deadlines.

Nice to Have

• Experience working within the technology, telecommunications, or hospitality tech sectors.
• Prior experience working in a multinational organization.
• Additional languages.

What's great in the job?

• Great team of smart people, in a friendly and open culture.
• Real responsibilities and autonomy.
• Expand your knowledge of various countries and regions.
• Great career opportunity in a fast-evolving Technology company.
• Contribute to the greater experience of millions of Travellers around the World!