Administrative Assistant

Travelgate Company; Palma; Presencial; EUR 24.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Permanent contract from day one

Free English classes

Parking at ParcBit

Healthy meal option €4.95

Descripción de la vacante

Travelgate is seeking an Administrative Assistant to join the Finance team in Palma de Mallorca. You will handle end-to-end billing, accounts receivable, reconciliations, and general administrative duties to support the team.

Requirements include education in Finance/Business Administration/Accounting, strong Excel skills, and at least 3 years in an admin or finance role. English proficiency is required; knowledge of Odoo ERP is a plus. A permanent contract and growth opportunities are offered.

Formación

• Finance, business administration, or accounting education required.
• Accounting and Excel proficiency.
• Intermediate English (written and spoken).
• At least 3 years of admin or finance experience.
• Familiarity with Odoo or similar ERP systems is a plus.

Responsabilidades

• Billing and invoicing: manage end-to-end billing, generate and distribute invoices.
• Accounts receivable: monitor customer accounts, collections, allocate payments.
• Reconciliations: perform bank and customer account reconciliations.
• Problem solving: resolve payment discrepancies and billing inquiries.
• Record keeping: maintain organized AR files and processing receipts.
• Team support: assist finance with month-end closing and other admin duties.

Conocimientos

Accounting knowledge

Excel proficiency

English communication

Educación

Finance / Business Administration / Accounting

Herramientas

Odoo ERP

Descripción del empleo

We are looking for a Administrative Assistant to join Travelgate in Palma de Mallorca.

About Travelgate

Founded in 2012 and headquartered in Palma de Mallorca, Spain, Travelgate is the global network for hotel distribution, connecting more than 1,000 Buyers and Sellers through a unified API platform.

We provide the infrastructure behind hotel connectivity, helping travel companies reduce integration complexity, improve operational reliability, and access hotel inventory at scale through seamless, high-performance distribution.

Since 2024, Travelgate has been part of Travelsoft Group, a leading travel SaaS company operating in 90 countries through twelve brands, driving innovation across the travel industry.

What You’ll Do

As part of our Finance department, you will play a crucial role in our day-to-day operations. Your responsibilities will include:

• Billing & Invoicing: Manage the end-to-end billing process, including generating, posting, and distributing invoices.
• Accounts Receivable: Monitor customer accounts, manage collections, and accurately allocate payments.
• Reconciliations: Perform regular bank and customer account reconciliations.
• Problem Solving: Investigate and resolve payment discrepancies, irregularities, and customer billing inquiries.
• Record Keeping: Maintain organized, up-to-date accounts receivable files and adhere to established procedures for processing receipts.
• Team Support: Assist the finance team with month-end closing activities and other administrative duties.

What You Bring

• Education: training in Finance, Business Administration, Accounting, or a related field.
• Skills Required: Accounting and Microsoft Excel proficiency.
• Languages: An intermediate level of English (written and spoken).
• Experience: At least 3 of prior experience in an admin or finance role is mandatory.
• Bonus Points: Familiarity with Odoo or similar ERP systems will be highly valued.

What We Offer

Because at Travelgate, work should be rewarding, flexible, and fun.

• Shorter workdays in August (hello, summer!).
• Continuous training and development opportunities.
• The opportunity to be involved in various aspects of the Finance department.
• Permanent contract from day one.
• The opportunity to be part of a great team of professionals
• Monday Breakfast Club – because starting the week deserves a treat.
• Coffee machines and a variety of teas always available.
• Healthy meal fridge with nutritious options at €4.95.
• Free English classes to strengthen your skills.
• Negotiated health insurance rates with Sanitas.
• Free parking available at ParcBit.
• Discounted gym rates at Campus Sport

Culture & Fun

• Dynamic, inclusive culture where ideas matter.
• Team get-togethers .
• Summer and Christmas parties that are truly memorable.
• Welcome pack including a backpack, water bottle and more.
• Fun Committee organizing monthly surprises and events.
• Pet Day and Bring Your Child to Work Day—yes,really!