Secretary

Kintec Global Recruitment; Esbjerg; On-site; DKK 290,000 - 402,000; Full time

Job summary

Kintec Global Recruitment seeks a Secretary in Esbjerg, Denmark to provide admin support for the leadership team and assist offshore operations. The role covers expense management for field leads and coordinating VIP logistics.

You will onboard new staff, arrange meetings, and ensure compliance with company systems. A Bachelor's degree and strong English plus MS Office skills are required.

Qualifications

• Bachelor's degree in Administration, Management, Business, or related discipline.
• At least 2 years of experience in a relevant field.
• Excellent communication skills in English, both oral and written.
• Strong Microsoft Office skills.
• Knowledge of SAP is beneficial.
• Ability to handle confidential information with discretion.
• Ability to build positive relationships with peers and internal/external stakeholders.
• Attention to detail.
• Positive attitude towards challenges, change, and personal development.
• Ability to meet deadlines, prioritize tasks, and be proactive.

Responsibilities

• Assist the leadership team with various administrative tasks, including support for offshore operations.
• Provide administrative support during the absence of the Asset secretary.
• Manage expenses for functional leads in field operations.
• Coordinate logistics and practical arrangements for VIP visits.
• Act as liaison for IT and facility management during department town halls.
• Promote compliance with company systems and rules, and assist with the introduction of travel policies and online travel systems.
• Support on-boarding of new permanent staff, including ordering hardware and introducing them to the building and intranet.
• Manage non-organic contractor on- and off-boarding, supporting all staff onshore and offshore, as well as other secretaries and assistants.
• Serve as the departmental travel booker.
• Verify and ensure correct accounting details are entered in SAP for travel costs.
• Support the department in ensuring correct accounting details in SAP.
• Create service orders for departmental costs.
• Arrange meetings, book rooms/venues, and organize catering for onshore and offshore events.
• Facilitate the two-day Annual Safety Conference for safety representatives and management.
• Maintain the department's SharePoint page as content editor.
• Perform ad-hoc administrative tasks as required.

Skills

Excellent English communication

MS Office proficiency

Confidentiality handling

Proactive mindset

Education

Bachelor's degree in Administration, Management, Business, or related discipline

Tools

SAP

Job description

Secretary

Location: Esbjerg, Denmark

Contract Type: Residential - Contract

Start Date: 1st July 2026 (ASAP)

End Date: 14th December 2026

Work Schedule: Monday - Friday, 8 hours per day

Work Arrangement: Full Time Onshore

Key Responsibilities

• Assist the leadership team with various administrative tasks, including support for offshore operations.
• Provide administrative support during the absence of the Asset secretary.
• Manage expenses for functional leads in field operations.
• Coordinate logistics and practical arrangements for VIP visits.
• Act as liaison for IT and facility management during department town halls.
• Promote compliance with company systems and rules, and assist with the introduction of travel policies and online travel systems.
• Support on-boarding of new permanent staff, including ordering hardware and introducing them to the building and intranet.
• Manage non-organic contractor on- and off-boarding, supporting all staff onshore and offshore, as well as other secretaries and assistants.
• Serve as the departmental travel booker.
• Verify and ensure correct accounting details are entered in SAP for travel costs.
• Support the department in ensuring correct accounting details in SAP.
• Create service orders for departmental costs.
• Arrange meetings, book rooms/venues, and organize catering for onshore and offshore events.
• Facilitate the two-day Annual Safety Conference for safety representatives and management.
• Maintain the department's SharePoint page as content editor.
• Perform ad-hoc administrative tasks as required.

Requirements

• Bachelor's degree in Administration, Management, Business, or a related discipline.
• At least 2 years of experience in a relevant field.
• Excellent communication skills in English, both oral and written.
• Strong Microsoft Office skills.
• Knowledge of SAP is beneficial.
• Ability to handle confidential information with discretion.
• Ability to build positive relationships with peers and internal/external stakeholders.
• Attention to detail.
• Positive attitude towards challenges, change, and personal development.
• Ability to meet deadlines, prioritize tasks, and be proactive.