Office Coordinator

ViaBill; København; On-site; DKK 300,000 - 420,000; Full time

Job summary

ViaBill in Copenhagen is seeking an energetic Office Coordinator to own the day-to-day office experience and support a growing team. You’ll manage the office, coordinate suppliers, plan social events, and help turn ideas into realities in our Copenhagen HQ.

Join a diverse, fast-paced team; focus on hospitality, culture, and smooth operations; the role requires proactive, organized, and friendly approach. Fluent English, strong communication, and the ability to multitask across responsibilities

Qualifications

• Previous experience in office coordination, hospitality, administration, or a similar people-focused role.
• Strong organisational and communication skills.
• Ability to work independently, take initiative, and manage multiple priorities.
• Fluency in English (written and spoken).
• Proficiency with Google Workspace (Gmail, Google Calendar, Docs).

Responsibilities

• Own the Office Experience: Ensure our space is welcoming, well-organized, and fully stocked.
• Drive Culture & Events: Help create a positive atmosphere and bring people together by organizing social events, team gatherings, and supporting company-wide setups.
• Manage Vendors & Operations: Act as the main point of contact for external partners, including lunch supplier, cleaning company, and facility service providers.
• Keep Things Moving: Spot what needs attention and take ownership of practical day-to-day office needs.

Skills

Office coordination

Hospitality experience

Administration

Multitasking

Communication

English fluency

Tools

Google Workspace

Job description

About ViaBill
ViaBill is Denmark’s leading “Buy Now, Pay Later” provider, helping consumers manage their purchases with flexible payment solutions. We’re on a mission to make shopping smarter and more accessible, both online and in-store.

We're looking for an energetic, people-oriented Office Coordinator to take ownership of the day-to-day experience in our Copenhagen office. You'll be the person who keeps things running smoothly behind the scenes - from keeping the office clean, organised and our teams supported, to coordinating suppliers, planning social activities, and helping turn ideas into reality.

What you will do

• Own the Office Experience: Ensure our space is welcoming, well-organized, and fully stocked.
• Drive Culture & Events: Help create a positive atmosphere and bring people together by organizing social events, team gatherings, and supporting company-wide setups.
• Manage Vendors & Operations: Act as the main point of contact for our external partners, including our lunch supplier, cleaning company, and facility service providers. Manage routine office orders and ensure nothing falls through the cracks.
• Keep Things Moving: Spot what needs attention and take ownership of practical day-to-day office needs.

Who you are

• Positive & Approachable: You have an open, friendly personality. People naturally feel comfortable coming to you, and you enjoy being around others.
• Proactive & Organized: You’re a natural planner who keeps an overview of moving parts. You don’t wait to be told what needs doing - you notice it and take action.
• Service-Oriented: You take pride in helping others and making their workday smoother and more enjoyable. You approach challenges with a can-do attitude.
• Flexible: You are comfortable switching between planning an office event, coordinating with a supplier, and helping a colleague with an unexpected task.

Requirements

• Previous experience in office coordination, hospitality, administration, or a similar people-focused role.
• Strong organisational and communication skills.
• Ability to work independently, take initiative, and manage multiple priorities.
• Fluency in English (written and spoken).
• Proficiency with Google Workspace (Gmail, Google Calendar, Docs).

About Our Team

We believe in talent, drive, and creating an environment where everyone has the freedom to develop their skills. Our success is backed by numbers and data, and we recognize those who push beyond expectations.

Our diverse, highly talented team consists of 20+ nationalities and is headquartered in Copenhagen, Denmark. Our office is located in the historic heart of the city.

Join our 70+ ambitious colleagues and be part of something extraordinary.

Interested in becoming part of our journey?