Culture & Office Experience Coordinator

ViaBill; København; On-site; DKK 300,000 - 420,000; Full time

Job summary

ViaBill in Copenhagen is seeking an energetic Office Coordinator to own the day-to-day office experience and support a growing team. You’ll manage the office, coordinate suppliers, plan social events, and help turn ideas into realities in our Copenhagen HQ.

Join a diverse, fast-paced team; focus on hospitality, culture, and smooth operations; the role requires proactive, organized, and friendly approach. Fluent English, strong communication, and the ability to multitask across responsibilities

Qualifications

• Previous experience in office coordination, hospitality, administration, or a similar people-focused role.
• Strong organisational and communication skills.
• Ability to work independently, take initiative, and manage multiple priorities.
• Fluency in English (written and spoken).
• Proficiency with Google Workspace (Gmail, Google Calendar, Docs).

Responsibilities

• Own the Office Experience: Ensure our space is welcoming, well-organized, and fully stocked.
• Drive Culture & Events: Help create a positive atmosphere and bring people together by organizing social events, team gatherings, and supporting company-wide setups.
• Manage Vendors & Operations: Act as the main point of contact for external partners, including lunch supplier, cleaning company, and facility service providers.
• Keep Things Moving: Spot what needs attention and take ownership of practical day-to-day office needs.

Skills

Office coordination

Hospitality experience

Administration

Multitasking

Communication

English fluency

Tools

Google Workspace

Job description

ViaBill in Copenhagen is seeking an energetic Office Coordinator to own the day-to-day office experience and support a growing team. You’ll manage the office, coordinate suppliers, plan social events, and help turn ideas into realities in our Copenhagen HQ.

Join a diverse, fast-paced team; focus on hospitality, culture, and smooth operations; the role requires proactive, organized, and friendly approach. Fluent English, strong communication, and the ability to multitask across responsibilities