Office Manager

SafeHarbor Logistics; Vejle; On-site; DKK 98,000 - 117,000; Full time

Job summary

SafeHarbor Logistics in Vejle is seeking an organized and proactive Office Manager to oversee the day-to-day operations of the local office. You will coordinate administrative tasks, manage calendars, maintain files, and supervise office staff to ensure smooth operation.

The role requires strong communication, problem-solving and multitasking abilities, with fluency in English; Danish language skills are a plus.

Qualifications

• Minimum of 2 years experience in office management or a related field.
• Strong organizational skills and ability to prioritize tasks effectively.
• Excellent written and verbal communication skills in English; Danish is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently as well as collaboratively in a team.
• Experience handling confidential information is preferred.

Responsibilities

• Manage the administrative tasks of the office including scheduling appointments, maintaining files and records, and ordering supplies.
• Oversee the work of other office staff members, providing guidance and support as needed.
• Monitor and maintain office equipment and supplies to ensure efficient operations.
• Plan and coordinate meetings and events, including arranging travel accommodations.
• Develop and implement office policies and procedures to improve efficiency.
• Assist with budget management by tracking expenses and preparing reports.
• Maintain a professional relationship with clients, vendors, and other external contacts.

Skills

Organizational skills

Communication

Multitasking

Problem-solving

Attention to detail

Tools

MS Office Suite

Word

Excel

PowerPoint

Job description

We are seeking an organized and proactive Office Manager to oversee the day-to-day operations of our office in Vejle The ideal candidate will have previous experience in office management and possess strong communication problem-solving and multitasking skills

Responsibilities

• Manage the administrative tasks of the office including scheduling appointments maintaining files and records and ordering supplies
• Oversee the work of other office staff members providing guidance and support as needed
• Monitor and maintain office equipment and supplies to ensure efficient operations
• Plan and coordinate meetings and events including arranging travel accommodations
• Develop and implement office policies and procedures to improve efficiency
• Handle confidential information with discretion
• Assist with budget management by tracking expenses and preparing reports
• Maintain a professional relationship with clients vendors and other external contacts

Requirements

• Minimum of 2 years experience in office management or a related field
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills in English Danish is a plus
• Proficient in Microsoft Office Suite Word Excel PowerPoint
• Proven ability to handle multiple tasks simultaneously while maintaining attention to detail
• Ability to work independently as well as collaborate with a team
• Own visa or citizenship in Denmark is preferred

Salary Starting salary for this position is 1500$ per month

Location This position is located in Vejle

Note This job description is intended to provide a general overview of the requirements for this position It is not an exhaustive list of all responsibilities duties or qualifications associated with the job The successful candidate may be asked to perform additional duties as needed