Office Manager (Part-Time)

Kayak; København; On-site; DKK 201,000 - 268,000; Part time

Benefits offered by this job

Work from almost anywhere 5 days/yr

No meetings on Fridays

Lunch provided five days per week

Job summary

KAYAK is seeking a part-time Office Manager for our Copenhagen office to create exceptional in-office experiences that help teams connect and collaborate. You’ll run daily operations, welcome new hires, and support on-site events, shaping moments that boost engagement and productivity.

This 28-hour-a-week role reports to the Team Lead in Workplace Experience, based in Berlin, and requires strong Danish and English communication. Join a fast-paced travel tech environment in Copenhagen.

Qualifications

• Experience in office management, operations, or a similar coordination role.
• Strong interpersonal and communication skills in English and Danish.
• Comfortable working onsite and supporting multiple locations remotely.

Responsibilities

• Create a positive, inclusive workplace for employees, visitors, candidates and vendors.
• Run daily office operations and maintain spaces; manage furniture and cleanliness.
• Manage supplies, vendors, contracts, and invoice processing.
• Set up daily catering, beverages, snacks, and lunches.
• Collaborate with Social Committee to organize micro events and gatherings.
• Coordinate facilities and IT needs with Real Estate and IT teams.
• Assist onboarding of new hires with office tours and safety briefings.
• Support remote offices in EMEA with local office management.
• Drive local communications on Slack, intranet, and info screens.
• Organize office documentation and support global Workplace Experience initiatives.

Skills

People-oriented

Organisational skills

Time management

Bilingual English/Danish

Tools

Google Workspace

Slack

Job description

KAYAK/momondo, part of Booking Holdings (NASDAQ: BKNG), is a leading travel search engine. With billions of queries across our platforms, we help people find their perfect flight, stay, rental car and vacation package. We’re also transforming business travel with a new corporate travel solution, KAYAK for Business.

As an employee of KAYAK, you will be part of a travel company that operates a portfolio of global metasearch brands including momondo, Cheapflights and HotelsCombined, among others. From start-up to industry leader, innovation is at our core and every employee has an opportunity to make their mark. Our focus is on building the best travel search engine to make it easier for everyone to experience the world.

KAYAK is seeking a part-time Office Manager for our beautiful Copenhagen office to create exceptional in‑office experiences that help teams connect and collaborate. As a member of the Global Workplace Experience team, you’ll drive daily operations, first impressions for new hires, and engaging on‑site events, shaping the small moments that boost engagement and productivity. If you love a fast-paced environment and running smooth, welcoming workplace environments and making meaningful impact on people experience, this role is for you.

This is a part-time role (28 hours) in our Copenhagen office

In this role, you will:

• Create a positive, inclusive workplace: greet employees, visitors, candidates and vendors; build relationships to understand needs and improve experience.
• Run daily office operations: perform daily walkthroughs, maintain shared spaces, manage furniture/equipment upkeep and cleanliness.
• Manage supplies & vendors: coordinate purchasing, inventory, vendor contracts, service coordination, and invoice processing.
• Set up and handle daily catering, beverages, snacks, and lunches
• Work closely with the Social Committee to set up micro events, happy hours and events from concept to teardown.
• Facilities & IT partnership: coordinate with Real Estate on maintenance, lease/contract matters and with IT on onsite AV and tech needs.
• Help onboard new hires (office tours, local health & safety)
• Support smaller offices in EMEA with remote office management
• Drive local communication on Slack, intranet and info screens
• Handle global info screen content
• Organize office documentation and storage, support global Workplace Experience initiatives, reporting, ad‑hoc projects and admin tasks.
• This position reports to the Team Lead in Workplace Experience, based in Berlin.

Please apply if you:

• Experience in office management, operations, or a similar coordination role — equivalent experience, transferable skills, or non-traditional career paths are equally welcome
• A people-oriented approach: you're friendly, professional, and genuinely enjoy creating a positive environment for others
• Strong organisational and time-management skills, with the ability to manage multiple priorities effectively
• Strong verbal and written communication skills in Danish & English
• Comfort working onsite and supporting multiple locations remotely
• Confidence using Google Workspace and Slack
• Experience coordinating events, catering, and vendor relationships
• Familiarity with facilities and lease coordination

Benefits & Perks

• Work from (almost) anywhere for up to 5 days per year
• Focus on mental health and well-being:
  • Company-paid therapy sessions through SpringHealth
  • Company-paid subscription to HeadSpace
  • Company-wide week off a year - the whole team fully recharges (and returns without a pile-up of work!)
• No meeting on Fridays
• Paid parental leave
• 6 weeks paid vacation + time off for your birthday
• Paid volunteer time
• Focus on your career growth:
  • Development Dollars
  • Access to thousands of on-demand e-learnings
• Travel Discounts
• Employee Resource Groups
• Pension plan contributions
• Private health & life insurance
• Lunch provided five days per week & breakfast once a week
• Professional espresso machine
• Awesome office in the city centre of Copenhagen
• Monthly social events, Thursday bars etc

Inclusion

At KAYAK, we want everyone to have the space to grow, share ideas and do great work. That’s why we’re focused on hiring the best talent from all walks of life and experiences, supporting them well and making sure no one feels like they have to fit a mold to belong here.

Need any adjustments for the interview, application or on the job? No problem - just give us a heads-up. We’ve got you.