Office Assistant (Part-time)

Tekla; København; Sur place; DKK 193 000 - 262 000; Temps partiel

Résumé du poste

Tekla is seeking an Office Assistant to look after our office and the people in it, making it a place everyone enjoys coming to. The role is part-time, three days per week, with Mondays required; it is office-based in København.

You will care for the office, welcome guests, and liaise with suppliers. You will support the People and Culture team with employee engagement, events, and day-to-day operations, keeping spaces tidy, stocked, and well organised.

Qualifications

• Experience in an office, administrative or coordination role.
• Organised, detail-oriented and brand conscious.
• Strong communication with suppliers and colleagues.
• Willingness to learn new systems such as Business Central.

Responsabilités

• Keep the office tidy and professional, reflecting our standards and culture.
• Support the everyday administrative tasks that keep the office running smoothly.
• Be the first point of contact for building management, maintenance and facilities suppliers.
• Care for the space and keep it well stocked, from laundry, plants and flowers to coffee, cleaning products and stationery.
• Host guests, book parking, and set up for meetings, interviews and team events.
• Plan and deliver office events, from celebrations to small gatherings, and keep the office calendar and internal communications up to date with the People and Culture team.
• Manage keys, fobs, the alarm and the Salto access system for joiners and leavers.
• Support the sourcing, tracking and recycling of IT equipment and company phones, as directed by the relevant internal stakeholders.
• Coordinate health and safety for the office, keeping documentation and risk assessments current.
• Develop, implement, and continuously refine office policies, process documentation, and operational guidelines to support scalability and efficiency.
• Help look after the basement and its day-to-day upkeep, working closely with the teams who share the space.
• Book travel and hotels for the founders and, when needed, for new starters or guests.
• Support one-off orders and culture initiatives across the business as they come up.

Connaissances

Office administration

Proactive mindset

Strong communication

IT literacy & MS Office

Outils

Microsoft Office

Business Central

Description du poste

We are looking for an Office Assistant to look after our office and the people in it, and to make it a place everyone enjoys coming to.

You will care for the office and shared spaces each day, and make them welcoming and easy to work in. You will work closely with our suppliers, always looking for ways to make things simpler.

As part of the People and Culture team, you will support employee engagement and the social and cultural moments that bring people together. Your work will shape how our team experiences the office and their time with Tekla.This role suits someone organised, warm and practical, who likes hands-on work and notices the small things. You will find joy in keeping things in order, with good attention to detail and brand sensitivity.

This is an office-based, part-time position of three days per week, with Mondays required. We can offer some flexibility to support those who are studying or balancing other commitments.

Key responsibilities of the role include, but are not limited to:

The office, day to day

• Keep the office tidy and professional, reflecting our standards and culture.
• Support the everyday administrative tasks that keep the office running smoothly.
• Be the first point of contact for building management, maintenance and facilities suppliers.
• Care for the space and keep it well stocked, from laundry, plants and flowers to coffee, cleaning products and stationery.
• Host guests, book parking, and set up for meetings, interviews and team events.

Employee experience

• Plan and deliver office events, from celebrations to small gatherings, and keep the office calendar and internal communications up to date with the People and Culture team.
• Manage keys, fobs, the alarm and the Salto access system for joiners and leavers.
• Support the sourcing, tracking and recycling of IT equipment and company phones, as directed by the relevant internal stakeholders.
• Coordinate health and safety for the office, keeping documentation and risk assessments current.

Ad hoc business support

• Develop, implement, and continuously refine office policies, process documentation, and operational guidelines to support scalability and efficiency.
• Help look after the basement and its day-to-day upkeep, working closely with the teams who share the space.
• Book travel and hotels for the founders and, when needed, for new starters or guests.
• Support one-off orders and culture initiatives across the business as they come up.

We would love to hear from you if you have:

• Experience in an office, administrative or coordination role, ideally in a growing company.
• A proactive, organised approach, with the ability to handle multiple priorities and keep track of details without things slipping.
• Strong communication skills, comfortable liaising with suppliers, colleagues and leadership alike.
• A genuine interest in people and in making a workplace feel good to be in.
• A discreet, thoughtful nature, and care for the people and information in your charge.
• Good IT literacy, particularly with Microsoft Office, and a willingness to learn new systems such as Business Central.
• A collaborative spirit, and a readiness to lend a hand where it is needed most.
• A creative eye for the smaller moments, and for how the office looks and runs day to day.

Applications will be reviewed and interviews conducted on an ongoing basis, with the aim of the successful candidate joining us as soon as possible.

To help align expectations early, this role offers an hourly rate of 165 DKK.

We welcome applicants from all backgrounds, regardless of ethnic or national origin, gender, gender identity, race, colour, religious belief, disability, sexual orientation, age, or marital status. If you need any support or a reasonable adjustment at any stage of the process, please let us know and we will be glad to help.

Our commitment to fairness is ongoing. As part of that, we invite you to voluntarily share some information about your background. This helps us understand the diversity of our applicant pool and shapes our continued efforts to ensure equal opportunity at every stage. Your responses are entirely optional, will be kept confidential, and will be visible only to our internal HR team. They will not be used to make hiring decisions.