Part-Time Office & People Experience Host

Tekla; København; On-site; DKK 193,000 - 262,000; Part time

Job summary

Tekla is seeking an Office Assistant to look after our office and the people in it, making it a place everyone enjoys coming to. The role is part-time, three days per week, with Mondays required; it is office-based in København.

You will care for the office, welcome guests, and liaise with suppliers. You will support the People and Culture team with employee engagement, events, and day-to-day operations, keeping spaces tidy, stocked, and well organised.

Qualifications

• Experience in an office, administrative or coordination role.
• Organised, detail-oriented and brand conscious.
• Strong communication with suppliers and colleagues.
• Willingness to learn new systems such as Business Central.

Responsibilities

• Keep the office tidy and professional, reflecting our standards and culture.
• Support the everyday administrative tasks that keep the office running smoothly.
• Be the first point of contact for building management, maintenance and facilities suppliers.
• Care for the space and keep it well stocked, from laundry, plants and flowers to coffee, cleaning products and stationery.
• Host guests, book parking, and set up for meetings, interviews and team events.
• Plan and deliver office events, from celebrations to small gatherings, and keep the office calendar and internal communications up to date with the People and Culture team.
• Manage keys, fobs, the alarm and the Salto access system for joiners and leavers.
• Support the sourcing, tracking and recycling of IT equipment and company phones, as directed by the relevant internal stakeholders.
• Coordinate health and safety for the office, keeping documentation and risk assessments current.
• Develop, implement, and continuously refine office policies, process documentation, and operational guidelines to support scalability and efficiency.
• Help look after the basement and its day-to-day upkeep, working closely with the teams who share the space.
• Book travel and hotels for the founders and, when needed, for new starters or guests.
• Support one-off orders and culture initiatives across the business as they come up.

Skills

Office administration

Proactive mindset

Strong communication

IT literacy & MS Office

Tools

Microsoft Office

Business Central

Job description

Tekla is seeking an Office Assistant to look after our office and the people in it, making it a place everyone enjoys coming to. The role is part-time, three days per week, with Mondays required; it is office-based in København.

You will care for the office, welcome guests, and liaise with suppliers. You will support the People and Culture team with employee engagement, events, and day-to-day operations, keeping spaces tidy, stocked, and well organised.