HR & Operations Student Assistant

HRsmart; København; On-site; DKK 67,000 - 112,000; Part time

Benefits offered by this job

Flexible working options

Parental leave

Job summary

Dalberg Media in Copenhagen seeks a proactive Student Assistant (15–20 hours/week) to join the People & Operations team. You will support office coordination, employee experience, events, and people-related administration while collaborating with colleagues to keep systems running smoothly.

Ideal candidates are enrolled in higher education, demonstrate strong communication, organization, and time management skills, and are proficient in Microsoft Office.

Qualifications

• Must be actively enrolled in a recognized higher education program.
• Proactive, positive, and hands-on approach to work.
• Strong communication skills and attention to detail.
• High sense of responsibility, discretion, and professional integrity.

Responsibilities

• Maintain a welcoming, tidy Copenhagen office.
• Assist HR administration across the employee lifecycle: onboarding, offboarding, documentation, and leave records.
• Monitor supplies, refreshments, and shared resources; coordinate orders and deliveries.
• Maintain accurate employee information, trackers, templates, and confidential data handling.

Skills

Communication skills

Time management

Organizational skills

MS Office

Independence

English fluency

Education

Current enrollment in higher education

Tools

Microsoft Office

Outlook

Word

PowerPoint

Excel

Job description

Maximize your potential. Tackle the world’s toughest problems. Build expertise in areas that matter to you. Become a global development leader.

We are looking for an enthusiastic and energetic Student Assistant (15–20 hours per week) to join our People & Operations team in Copenhagen. This is a varied, part‑time opportunity to support the team across office coordination, employee experience, events, and people‑related administration. You will collaborate closely with the rest of the People & Operations team to support our colleagues, keep our systems and processes running smoothly, and help create a workplace where people can thrive.

About Dalberg

We are a diverse, purpose‑driven community of professionals serving those who serve the world. We help our clients solve the most pressing challenges of our time through systemic change. We are entrepreneurs and innovators, designers and creative problem solvers, thinkers, and doers working towards addressing some of the most pressing challenges of our time through systemic change. We are from everywhere, at home anywhere. We partner with and servelocal and international NGOs, governments, financial institutions, philanthropies and business leaders; and the intersections between them providing an innovative mix of services.

As a team of 600+ people from 50 countries, speaking over 90 languages collectively, with 49%+ female leadership team, Dalberg places diversity, equity and inclusion principles at the heart of our organization and the work we do alongside our clients, partners and communities.

Established in 2001 by experienced private sector consultants, Dalberg operates from 29 worldwide locations. For more information, please visit Dalberg .

About Dalberg Media

Dalberg Media is a mission-driven communications and experience consultancy that empowers people to tackle global development challenges through collective action. We create communication products, design action-oriented experiences, and share compelling stories across platforms to drive awareness, skill‑building, and lasting impact.

about you

We are looking for a proactive, reliable, and service-minded student who is motivated by creating a positive employee experience and helping a busy office run smoothly. You enjoy combining practical office support with people‑related and administrative tasks, take pride in being organized and attentive to detail, and are comfortable managing varied responsibilities. You approach colleagues with warmth and professionalism, take initiative when something needs attention, and are equally comfortable working independently and collaborating closely with the People & Operations team.

Our ideal candidate will bring the following qualifications and qualities :

• Current enrollment in a recognized higher education program throughout the period of employment
• A proactive, positive, and hands‑on approach to work
• Strong communication skills and close attention to detail
• A strong sense of responsibility , discretion, and professional integrity
• Flexibility and the ability to prioritize effectively when new tasks arise
• The ability to work independently, take initiative, and follow tasks through
• Strong organizational and time -management skills
• Confidence using Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel; experience with shared digital tools is an advantage
• Professional fluency in English; Danish language skills are an advantage

We encourage applications from all qualified individuals, regardless of age, gender identity, sexual orientation, race, ethnicity, religion or belief, disability, marital or parental status, socio‑economic background, or any other aspect of identity or lived experience .

As an HR & Operations Student Assistant, you will support the day‑to‑day work of Dalberg Media’s People & Operations team. Your responsibilities will combine practical office coordination with people‑related administration, including supporting employee requests, onboarding activities, internal events, meetings, systems, and other initiatives that help create a well‑organized and positive workplace. You will work closely with colleagues across the organization and gradually take greater ownership of recurring processes and smaller projects.

From day one, you will learn through hands‑on experience, close collaboration, and regular guidance from the People & Operations team. The role will give you insight into how people practices, workplace culture, internal processes, and organizational priorities connect in a growing international organization. As your confidence and capabilities develop, you will have opportunities to contribute ideas and support initiatives related to employee experience, learning, culture, and organizational development—building a strong foundation for a future career in People & Organization, HR, or organizational development.

Your responsibilities will include:

• Help maintain a welcoming, tidy, and well‑functioning Copenhagen office
• Support core HR administration across the employee lifecycle, including recruitment coordination, onboarding and offboarding, employee documentation, and leave records
• Monitor office supplies, refreshments, and other shared resources, and coordinate orders and deliveries
• Maintain accurate employee information, trackers, templates, and shared People & Operations files, with appropriate care for confidentiality and data quality
• Support meeting and event logistics, including room preparation, catering, materials, and practical coordination
• Respond to routine employee questions and support the coordination of recurring people processes and internal communications
• Support employee engagement initiatives, including social events, team activities, well‑being initiatives, and other efforts that strengthen the employee experience and workplace culture
• Provide day‑to‑day practical support to colleagues, including basic IT coordination and troubleshooting
• Help prepare, administer, and analyze employee surveys, summarize key findings, and support follow‑up actions
• Handle recurring administrative tasks such as mail, lunch registrations, invoices, and coordination with office vendors
• Contribute to ad hoc People & Operations projects related to employee experience, learning culture, and organizational development

Our current opportunity is inCopenhagen.

To be considered for the position, your application should include:

• Resume/CV , including a short motivation statement explaining why you are interested in the role
• University transcripts

Candidate applications will be considered on a rolling basis. Owing to the large number of applications we receive, only candidates selected to move forward will be contacted.

• Dalberg Media values its people and recognizes the importance of balancing professional and personal demands. We offer flexibility for work-life harmonization, incl. parental leave and flexible working options.

Dalberg has pledged to three commitments for Diversity, Equity, and Inclusion (DEI) across the firm:

• COMMITMENT 1: We commit to publishing internal Dalberg DEI reports annually, to hold ourselves accountable, report on progress and share lessons from our regional DEI plans.
• COMMITMENT 2: We commit to delivering regular training for all staff (including leadership) on how to engender inclusive workplaces and mitigate unconscious bias.
• COMMITMENT 3: We commit to addressing imbalances in how power and privilege are formally distributed and informally exercised across the firm.

If you have any questions about the position, please feel free to reach out to us at [e-mail] .