Documentation Specialist

Hitachi Energy Ltd.; Ballerup Kommune; On-site; DKK 520,000 - 700,000; Full time

Job summary

Hitachi Energy Ltd. requires a Documentation Specialist for its Grid Integration team. The position is based in the office in Ballerup, Denmark, with travel to Västerås, Sweden and Vaasa, Finland as part of the team.

You will manage project documentation, coordinate with stakeholders, and ensure compliance across technical documents, while leveraging your engineering background and fluency in Danish and English.

Qualifications

• Bachelor’s degree; engineering background preferred.
• At least 3-5 years’ experience in documentation management.
• Meticulous and proactive in supporting all project functions.
• Strong verbal and written communication abilities.
• Fluent in Danish. English is required.

Responsibilities

• Manage the documentation deliverables within projects based on requirements and track costs and risks.
• Serve as main contact within the company and towards customers for documentation needs and vendor requirements.
• Administrate and check documentation in projects related to technical matters in DMS.
• Review documents to meet requirements and coordinate with engineering teams.
• Monitor and follow planned documentation delivery; store or submit documents as per project phase.
• Identify risks and opportunities and contribute to continuous improvement.

Skills

Documentation management

Engineering background

Strong communication

Fluent Danish

English required

Education

Bachelor's degree in engineering

Tools

Document management systems

Job description

At Grid & Power Quality Solutions and Service business at Hitachi Energy in Europe (HBUEU), Inclusion drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition across current and growing market segments such as hydrogen, data centers and e-mobility.

Join Our Team!

The Opportunity

We are looking for a Documentation Specialist within Hitachi Energy Grid Integration. The business unit designs and delivers complete substations for distribution and transmission grids. We can offer you an interesting and challenging role in an international, dynamic, and positive working environment.

This position is based in our office in Ballerup, Denmark, but you should be prepared to travel to Hitachi offices in Västerås, Sweden, and Vaasa, Finland, as members of the team are working from those locations.

How You'll Make An Impact

• You will be managing the documentation deliverables within projects based on company's/project's documentation requirements, estimate costs, risks, and follow-up of these throughout a project.
• You will be the main contact point within company and towards customers and other stakeholders when it comes to documentation requirements and defining requirements for vendors.
• Administrate and check documentation in projects related primarily to technical matters in document management systems.
• Reviews documents towards requirements and interacts with the engineering functions that have generated the documents.
• You will be involved in continuously monitoring and follow-up planned project documentation delivery throughout project execution, by clear reporting and regular contact with stakeholders. Based on project phase, also store or submit project documentation.
• Identify the risk and opportunity, make contributions to the continuous improvement works.

Your background

• Bachelor’s degree; engineering background preferred.
• At least 3-5 years’ experience in documentation management.
• Meticulous and used to work in a pro‑active way in order to support all functions in the project.
• Strong verbal and written communication abilities.
• Fluent in Danish. English is a must.

Are you ready for an exciting new challenge? Does the above description sound like you?