Documentation Specialist

Hitachi; Ballerup; On-site; DKK 480,000 - 640,000; Full time

Job summary

Hitachi Energy Denmark A/S in Ballerup, Denmark, is seeking a Documentation Specialist to join the Grid Integration team. Based in Ballerup, you will manage project documentation deliverables, coordinate requirements with customers and vendors, and ensure document quality in our systems.

The role involves working with an international team and may require travel to Västerås, Sweden, and Vaasa, Finland, to support project documentation across locations.

Qualifications

• Bachelor’s degree; engineering background preferred.
• At least 3-5 years’ experience in documentation management.
• Meticulous and proactive in supporting all functions in the project.
• Strong verbal and written communication abilities.
• Fluent in Danish. English is a must.

Responsibilities

• Manage documentation deliverables within projects based on requirements and follow up on costs and risks.
• Serve as main contact with customers and stakeholders for documentation needs and vendor requirements.
• Administrate and verify documentation in projects related to technical matters in document management systems.
• Review documents to ensure they meet requirements and coordinate with engineering functions.
• Monitor and report on planned documentation delivery throughout project execution and store or submit docs as needed.
• Identify risks and opportunities and contribute to continuous improvement works.

Skills

Documentation management

Communication

Danish language

English language

Education

Bachelor's degree in engineering

Job description

Location:

Ballerup, Capital, Denmark

Job ID:

R0140633

Date Posted:

2026-09-24

Company Name:

HITACHI ENERGY DENMARK A/S

Profession (Job Category):

Engineering & Science

Job Schedule:

Full time

Remote:

No

Job Description:

Documentation Specialist

At Grid & Power Quality Solutions and Service business at Hitachi Energy in Europe (HBUEU), Inclusion drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition across current and growing market segments such as hydrogen, data centers and e-mobility.

Join Our Team!

The Opportunity

We are looking for a Documentation Specialist within Hitachi Energy Grid Integration. The business unit designs and delivers complete substations for distribution and transmission grids. We can offer you an interesting and challenging role in an international, dynamic, and positive working environment. We are interested to learn more about you and what you can contribute.

This position is based in our office in Ballerup, Denmark, but you should be prepared to travel to Hitachi offices in Västerås, Sweden, and Vaasa, Finland, as members of the team are working from those locations.

How You’ll Make an Impact

• You will be managing the documentation deliverables within projects based on company’s/project’s documentation requirements, estimate costs, risks, and follow-up of these throughout a project.
• You will be the main contact point within company and towards customers and other stakeholders when it comes to documentation requirements and defining requirements for vendors.
• Administrate and check documentation in projects related primarily to technical matters in document management systems.
• Reviews documents towards requirements and interacts with the engineering functions that have generated the documents.
• You will be involved in continuously monitoring and follow-up planned project documentation delivery throughout project execution, by clear reporting and regular contact with stakeholders. Based on project phase, also store or submit project documentation.
• Identify the risk and opportunity, make contributions to the continuous improvement works.
  

Your background

• Bachelor’s degree; engineering background preferred.
• At least 3-5 years’ experience in documentation management.
• Meticulous and used to work in a pro-active way in order to support all functions in the project.
• Strong verbal and written communication abilities.
• Fluent in Danish. English is a must.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi’s Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.