Workplace Coordinator (Part-Time 80%)

Eurowings Digital; Köln; Hybrid; EUR 36.000 - 54.000; Vollzeit

Zusammenfassung

Eurowings Digital in Köln seeks a Workplace Coordinator to blend office management with trusted executive support. You will maintain a welcoming, well-organized workplace onsite and enable the Executive to focus on leadership and priorities through confidential support.

You will own day-to-day operations, coordinate catering, facilities, meetings, and events, manage calendars, prepare materials, and liaise with internal and external stakeholders to ensure a positive workplace experience.

Qualifikationen

• Completed vocational training in office management, business administration, hospitality, or a comparable field.
• Relevant professional experience in office or workplace management and executive assistance, leadership support, or a comparable administrative role.
• Experience coordinating facilities, service providers, meetings, calendars, correspondence, presentations, reports, and meeting materials.
• Solid communication and stakeholder-management skills, with confidence interacting with senior leaders, employees, external partners, and service providers.
• Fluent English and German.

Aufgaben

• Take ownership of smooth day-to-day office operations and maintain a professional, welcoming, and representative environment (onsite 4 days per week)
• Coordinate catering, office supplies, meeting-room readiness, visitor arrangements, internal activities, facilities, maintenance, cleaning, and external service providers
• Act as the central point of contact for employees, visitors, building management, and service partners, ensuring a consistently positive workplace experience
• Coordinate office events and team occasions, support health, safety, security, and workplace compliance, and identify practical improvements to employee satisfaction
• Provide trusted and confidential day-to-day executive support, including calendar management, appointment coordination, and proactive resolution of scheduling conflicts
• Organize leadership meetings, prepare agendas and materials, coordinate follow-up actions, format documents and presentations, and work effectively with internal and external stakeholders

Kenntnisse

Organizational skills

Stakeholder management

Executive support

Bilingual English-German

Ausbildung

Vocational training in office management or related field

Jobbeschreibung

We are dreamers, doers, and enthusiasts....!

Our mission is to enable our customers on leisure and/or business travel to enjoy a seamless travel booking experience from the tip of their fingers. Therefore, we are continuously working passionately on providing diverse and attractive offers on our online booking platforms Eurowings & Eurowings Holidays and mobile Apps to empower our customers with relevant information and smart digital services throughout their travel experience.

ABOUT THE JOB

As Workplace Coordinator, you will combine office management with trusted executive support. You will create a welcoming, well-organized workplace while enabling the Executive to focus on leadership and business priorities through reliable and confidential support.

WHAT YOU'LL DO

• Take ownership of smooth day-to-day office operations and maintain a professional, welcoming, and representative environment (requires being onsite 4 days per week)
• Coordinate catering, office supplies, meeting-room readiness, visitor arrangements, internal activities, facilities, maintenance, cleaning, and external service providers
• Act as the central point of contact for employees, visitors, building management, and service partners, ensuring a consistently positive workplace experience
• Coordinate office events and team occasions, support health, safety, security, and workplace compliance, and identify practical improvements to employee satisfaction
• Provide trusted and confidential day-to-day executive support, including calendar management, appointment coordination, and proactive resolution of scheduling conflicts
• Organize leadership meetings, prepare agendas and materials, coordinate follow-up actions, format documents and presentations, and work effectively with internal and external stakeholders

WHAT YOU'LL NEED

• Completed vocational training in office management, business administration, hospitality, or a comparable field
• Relevant professional experience in office or workplace management and executive assistance, leadership support, or a comparable administrative role
• Experience coordinating facilities, service providers, meetings, calendars, correspondence, presentations, reports, and meeting materials
• Solid communication and stakeholder-management skills, with confidence interacting with senior leaders, employees, external partners, and service providers
• Fluent English and German

WHAT YOU'LL BRING

• Strong organizational and prioritization skills, with the ability to balance office management and executive support
• A proactive, hands-on, structured, and solution-oriented way of working
• A strong service mindset and genuine motivation to create a great experience for employees, leaders, and visitors
• High levels of reliability, discretion, personal responsibility, and attention to detail
• The ability to create structure, follow through dependably, and handle confidential and sensitive information professionally