Workplace Coordinator (all genders) Part-time 80%

Eurowings Digital GmbH; Köln; Vor Ort; EUR 40.000 - 50.000; Vollzeit

Zusammenfassung

Eurowings Digital GmbH is seeking an experienced Workplace Coordinator to blend office management with confidential executive support. You will create a welcoming, well-organized workplace while enabling leadership to focus on strategy and priorities.

Onsite duties include coordinating facilities, catering, meetings, and visitor arrangements, plus calendar management and material preparation for leadership meetings. Fluent German and English are required.

Qualifikationen

• Completed vocational training in office management, business administration, hospitality, or a comparable field.
• Relevant professional experience in office or workplace management and executive assistance.
• Experience coordinating facilities, service providers, meetings, calendars, and presentation materials.
• Solid communication and stakeholder-management skills, with confidence interacting with senior leaders and partners.
• Fluent English and German.

Aufgaben

• Take ownership of smooth day-to-day office operations and maintain a welcoming environment onsite 4 days per week.
• Coordinate catering, office supplies, meeting-room readiness, visitor arrangements, internal activities, facilities, and service providers.
• Act as central contact for employees, visitors, building management, and partners with a positive workplace experience.
• Coordinate office events, support health, safety, security, and workplace compliance, and improve employee satisfaction.
• Provide trusted confidential executive support, including calendar management and scheduling resolutions.
• Organize leadership meetings, prepare agendas/materials, and coordinate follow-up actions with stakeholders.

Kenntnisse

Office management

Executive support

Stakeholder management

Calendar management

Communication

Discretion

Ausbildung

Vocational training in office management / business administration / hospitality

Jobbeschreibung

As Workplace Coordinator, you will combine office management with trusted executive support. You will create a welcoming, well-organized workplace while enabling the Executive to focus on leadership and business priorities through reliable and confidential support.

What you'll do

• Take ownership of smooth day-to-day office operations and maintain a professional, welcoming, and representative environment (requires being onsite 4 days per week)
• Coordinate catering, office supplies, meeting-room readiness, visitor arrangements, internal activities, facilities, maintenance, cleaning, and external service providers
• Act as the central point of contact for employees, visitors, building management, and service partners, ensuring a consistently positive workplace experience
• Coordinate office events and team occasions, support health, safety, security, and workplace compliance, and identify practical improvements to employee satisfaction
• Provide trusted and confidential day-to-day executive support, including calendar management, appointment coordination, and proactive resolution of scheduling conflicts
• Organize leadership meetings, prepare agendas and materials, coordinate follow-up actions, format documents and presentations, and work effectively with internal and external stakeholders

What you'll need

• Completed vocational training in office management, business administration, hospitality, or a comparable field
• Relevant professional experience in office or workplace management and executive assistance, leadership support, or a comparable administrative role
• Experience coordinating facilities, service providers, meetings, calendars, correspondence, presentations, reports, and meeting materials
• Solid communication and stakeholder-management skills, with confidence interacting with senior leaders, employees, external partners, and service providers
• Fluent English and German

What you'll bring

• Strong organizational and prioritization skills, with the ability to balance office management and executive support
• A proactive, hands-on, structured, and solution-oriented way of working
• A strong service mindset and genuine motivation to create a great experience for employees, leaders, and visitors
• High levels of reliability, discretion, personal responsibility, and attention to detail
• The ability to create structure, follow through dependably, and handle confidential and sensitive information professionally