WFP Berlin Office Business Support Assistant G5

World Food Programme; Berlin; Vor Ort; EUR 20.000 - 40.000; Vollzeit

Zusammenfassung

A global humanitarian organization in Berlin is seeking a Business Support Assistant to manage various administrative tasks and provide business support. Candidates should have at least five years of experience in administrative roles and be proficient in both English and German. The position offers a dynamic working environment within a diverse team, focusing on delivering effective humanitarian assistance worldwide. Applications are to be submitted in English, and the selected candidate will work on-site.

Leistungen

Attractive compensation package

Diverse and inclusive work environment

Qualifikationen

• Five or more years of progressively responsible work experience in general administrative work.
• Working knowledge of English (FAO level C) and at least intermediate knowledge of German (level B).

Aufgaben

• Deliver a wide range of administrative and business support activities.
• Produce accurate and organized work with minimal supervision.
• Collate information for inclusion in reports and documentation.
• Maintain effective communication with various stakeholders.

Kenntnisse

Organizational skills

Attention to detail

Good communication skills

Ability to maintain confidentiality

Ausbildung

Completion of secondary school education

Post-secondary certificate in related field

Tools

Microsoft Word

Microsoft Excel

Jobbeschreibung

Deadline for Applications

19 November 2025 23:59 GMT+01:00 Central European Time (Berlin)

Equal Employment Opportunity

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

About WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

Why Join WFP

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people worldwide.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Position

Business Support Assistant G5, WFP Global Office in Berlin, Germany.

Organizational Context

As part of WFPs Partnerships and Innovation Department, the WFP Global Office Berlin manages partnerships with the governments of Germany, Austria and Liechtenstein, raises public awareness of hunger and malnutrition, and provides information on WFPs work through media and other channels.

Job Purpose

The incumbent will be responsible for delivering a wide range of administrative and business support activities to facilitate effective service delivery. The role requires producing accurate and organized work with minimal supervision, maintaining effective communication and demonstrating a proactive client‑oriented approach with the ability to handle sensitive and confidential matters.

Key Responsibilities

• Collate information for inclusion in reports, documents and correspondence to support the effective work of other staff.
• Exchange information with WFP HQ divisions, regional and country offices and external partners including embassies, UN agencies and government offices.
• Respond to standard queries and provide timely and accurate guidance.
• Process and manage routine administrative and financial tasks in various functional areas to contribute to effective and timely management of resources.
• Manage and maintain records and databases to ensure information is organised and readily available for staff.
• Maintain relationships with a range of individuals through business support to assist in information sharing and service delivery to staff.
• Proof‑read reports, documentation and correspondence and make changes in line with established guidelines where appropriate.
• Contribute to improvement of business procedures and processes.
• Collect and perform basic analysis of data to contribute to quality business information management.
• Provide guidance to junior colleagues in performing their duties.
• Facilitate procurement processes for the office.
• Liaise with UNDSS focal points regarding security matters.
• Perform other assigned tasks as required.

Standard Minimum Qualifications and Experience

Education: Completion of secondary school education. A post‑secondary certificate in the related functional area is desirable.

Language: Working knowledge of English (proficiency/FAO level C) and at least intermediate knowledge of German (level B).

Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Essential Requirements

• Ability to organize and maintain data, identify data discrepancies and independently rectify problems.
• Ability to monitor and record financial transactions.
• Knowledge of standard office software packages e.g. Microsoft Word and Excel.
• Good communication skills, strong attention to detail, ability to maintain confidentiality and to work effectively under pressure while meeting tight deadlines and following clear instructions.
• Familiarity with procurement procedures.

Desirable Requirements

• Ability to develop and maintain relationships with a range of individuals.
• Knowledge of specialized common business practices and methods.
• Ability to use standard office equipment such as photocopiers and scanners.
• Experience with a UN or intergovernmental organization.

Knowledge and Skills

• Knowledge of specialised common business practices and methods gained through relevant technical training and experience.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.

Terms and Conditions

Applicants must be residents of Germany and possess a valid legal work permit at the time of application. Candidates must reside within reasonable commuting distance (up to 1.5 hours) of the WFP office in Berlin (Zimmerstraße Berlin).

Working Arrangement

The selected candidate will be required to work on‑site at the WFP Berlin office during regular business hours.

Salary Scale

UN Salary Scale.

All Applications

All applications must be submitted in English. Only applications received in English will be considered.

Leadership Framework

WFP Leadership Framework guides the common standards of behaviour that guide how we work together to accomplish our mission.

Reasonable Accommodation

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process.

Reminders Before You Submit Your Application

• We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply and submit your application.
• Please make sure you upload your professional CV in the English language.
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter.
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time.
• Please contact us if you face any challenges with submitting your application.
• Only shortlisted candidates will be notified.

Key Skills

Business Intelligence, Children Activity, Business Analysis, Corporate Sales, ABB, Corporate Development