Team Assistant (m/f/d)

GOPA; Bonn; On-site; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Public transport subsidy

Lunch allowance

Bike lease (JobRad)

Job summary

GOPA Pro GmbH in Bonn is seeking a full-time Team Assistant to support the NACE Division with professional administrative tasks. You will help maintain efficient office systems, assist Project Managers in acquisitions and project implementation, and handle multilingual tender documents.

The role also involves travel planning, reception coordination, front-desk duties, and organizing company events in a lively, multicultural environment. English proficiency is essential; German/French are a plus.

Qualifications

• Professional training in office, business or commercial administration.
• Two years’ practical experience as a team assistant.
• Excellent command of MS Office products.
• Flexible and proactive personality with strong self-organisation.

Responsibilities

• Provide professional administrative support to the NACE Division.
• Maintain and develop efficient administrative systems for smooth office operations.
• Support Project Managers in acquisition and implementation of projects.
• Compile, format and finalise multilingual tender documents for submission.

Skills

MS Office

English writing

Self-organisation

Teamwork

Communication skills

Planning skills

German language asset

Education

Office admin training

Commercial apprenticeship

Tools

MS Office

Job description

A JOB OPPORTUNITY AT

GOPA Pro GmbH

A JOB THAT INSPIRES YOU

We are looking for a full-timeTeam Assistant for our Bonn office.

• Provide professional administrative support, primarily to the NACE Division
• Maintain and further develop efficient administrative systems and processes to ensure smooth and effective office operations at all times
• Support a team of Project Managers in the acquisition and implementation of projects
• Compile and format multilingual tender documents; finalise and prepare them for submission by post or electronically
• Edit and translate multilingual texts, such as reports and publications of various kinds
• Support staff with travel planning, including flights, visas, etc.
• Oversee office infrastructure and administer leasing and service contracts
• Introduce new staff members to organisational matters
• Coordinate matters related to external visitors, e.g. craftsmen, in coordination with reception
• Organise GOPA Pro special events, such as Christmas parties, company outings, etc.
• Cover front-desk duties
• Provide general support to visitors
• Handle general office management tasks

A BACKGROUND THAT CONVINCES US

• Professional training in office, business or commercial administration, e.g. multilingual secretary, office administrator, commercial apprenticeship/IHK qualification
• At least two years of practical experience as a team assistant
• Excellent command of MS Office products
• Flexible and proactive personality with an efficient working style and strong self-organisation skills
• Communications experience would be a strong advantage
• Excellent written communication skills in English; German and/or French would be an asset
• Flexibility, ability to work independently, as well as excellent teamwork and communication skills
• Good planning and organisational skills

AN ENVIRONMENT THAT MOTIVATES YOU

• Short communication and decision-making processes
• The opportunity to work autonomously and in a results-oriented manner
• An excellent working atmosphere in a motivated, multicultural team with competent colleagues
• Continuous training and skills development
• Subsidy for public transport in the region, e.g. Jobticket, and a lunch allowance
• Excellent connection to public transport, easily reachable from Bonn and Cologne
• Opportunity to lease a bike via the company, e.g. JobRad

READY FOR CHANGE?

Your contact person: Ines Gebhardt