Student Worker: Events and Community Assistant (f/m/x)

CODE Education GmbH; Berlin; Vor Ort; EUR 17.047 - 24.280; Teilzeit

Zusammenfassung

CODE Education GmbH in Berlin is looking for an Events and Community Assistant to support the Events and Community Manager and the wider events team. You will help deliver well-organised, welcoming, and smoothly run campus events.

The role focuses on practical logistics and administration: preparing spaces, coordinating resources, handling deliveries, room bookings, and promoting community events to enhance CODE’s campus life. Evening and weekend work may be required.

Qualifikationen

• Experience in event planning, coordination, hospitality, or similar work.
• Strong organisational skills and multi-tasking ability.
• Excellent verbal and written communication.
• Reliable, proactive, service-oriented working style.
• Ability to work with students, staff, vendors, and guests.

Aufgaben

• Assist planning, coordination and execution of large campus events with a focus on logistics.
• Support event setup, take-down, room prep, signage, and equipment.
• Ensure spaces are prepared, accessible, and welcoming for organisers and guests.
• Coordinate with service providers, deliveries, and collection times for hired gear.
• Support evening and weekend events with advance notice.

Kenntnisse

Event planning

Coordination

Communication

Time management

Hospitality

Jobbeschreibung

About the Role

The Events and Community Assistant supports the Events and Community Manager and the wider events team in delivering well-organised, welcoming, and smoothly run events that enrich campus life and strengthen the CODE community.

The role focuses on the practical, logistical, and administrative work that makes events successful: preparing spaces, coordinating resources, supporting organisers and guests, keeping event information up to date, and helping ensure events are delivered safely, accessible, and in line with university policies.

Main Responsibilities

• Assist the events team with the planning, coordination, and execution of large campusevents, with a focus on logistical and administrative tasks.

• Support event set-up and take-down, including room preparation, furniturearrangements, signage, technical equipment, materials, and post-event reset.

• Help ensure event spaces are prepared on time and are functional, tidy, accessible, andwelcoming for organisers and guests.

• Help coordinate with service providers, especially by receiving deliveries and arrangingcollection times for hired equipment.

• Support selected events taking place in the evenings and on weekends, with reasonable notice agreed in advance.

Small and Medium-Sized Event Coordination

• Coordinate small and medium-sized events with the guidance and support of the Eventsand Community Manager.

• Support the end-to-end execution of assigned events, from initial request and planningthrough to set-up, delivery, take-down, and follow-up.

• Provide friendly, reliable, and proactive support to event organisers, participants, guests,and internal stakeholders.

• Help ensure assigned events comply with university policies, safety regulations, legalrequirements, accessibility standards, and sustainability best practices.

Event Resources and Storage

• Help keep track of event resources, equipment, and materials.

• Maintain the events storage area so items are organised, labelled, accessible, andstored safely.

• Monitor stock levels for commonly used event supplies and inform the Events and Community Manager when items need to be reordered.

• Support the safe movement of furniture, materials, and equipment when needed.

Room Bookings and Space Allocation

• Assist with room bookings and space allocation for events.

• Help prevent scheduling conflicts by keeping event information accurate and up to date.

• Support communication with internal teams and event organisers regarding space use,set-up requirements, and event logistics.

Community Event Promotion

• Assist with promoting community-focused events on campus through relevant internalChannels.

• Support the preparation and distribution of event information, signage, and promotional materials.

• Help make campus events more visible, accessible, and engaging for the CODEcommunity.

Event Administration and Data

• Assist with maintaining the events database, especially for events where you are directlyInvolved.

• Keep event details, logistics notes, attendance information, and follow-up actionsaccurate and up to date.

• Support documentation of event processes, recurring set-ups, resources, and lessonsLearned.

Campus Support

• Assist with maintaining the events database, especially for events where you are directlyInvolved.

• Keep event details, logistics notes, and attendance information, and follow-up actionsaccurate and up to date.

• Support documentation of event processes, recurring set-ups, resources, and lessons learned.

Requirements

• Experience in event planning, coordination, hospitality, community activities, or similarorganisational work. Informal experience, such as organising personal, student, orcommunity events, also counts.

• Strong organisational skills and the ability to manage multiple tasks or projects at thesame time.

• Excellent verbal and written communication skills.

• A reliable, proactive, and service-oriented working style.

• Ability to work collaboratively in a fast-paced environment with students, staff, faculty,alumni, external partners, vendors, and guests.

• Availability to work events that may take place in the evenings and on weekends, withreasonable notice agreed in advance.

• Willingness to occasionally perform physically demanding tasks, such as safely movingfurniture, carrying event materials, and supporting set-up or take-down.

Preferred, but Not Required

• German language skills at approximately B1 level or above, especially for conversationswith non-English-speaking vendors and service providers.

What You Will Gain

• Hands-on events experience at the intersection of a university environment and Berlin’stech ecosystem.

• Experience working with internal stakeholders, external vendors, community partners,and event guests.

• Practical skills in logistics, coordination, communication, customer service, eventadministration, and campus community building.

• The opportunity to contribute directly to CODE’s campus life and community experience.

What you can expect

• Part-time contract: 20 hours per week

• 15 EUR hourly rate (gross)

• Evening and weekend work will be required for some events, with reasonable notice agreed in advance.