Specialist HR & Corporate Strategy (m/w/d)

Robert Walters Germany GmbH; Deutschland; Hybrid; EUR 45.000 - 55.000; Vollzeit

Zusammenfassung

A leading recruitment firm is seeking an HR Specialist to manage human resources and back office tasks in Düsseldorf. Responsibilities include maintaining employee records, preparing HR documents, and payroll preparation. The ideal candidate is fluent in German and English and has excellent communication skills. This role offers a flexible working environment and the opportunity to contribute to a startup culture.

Leistungen

Flexible working environment

Open culture with flat hierarchies

Home Office will be available

Qualifikationen

• Fluent German (native speaker equivalent) and English.
• Japanese language skills are a plus.

Aufgaben

• Organize and maintain personnel records.
• Update internal databases regarding employee leave.
• Prepare HR documents like contracts and new hire guides.
• Communicate with external legal affairs.
• Prepare payroll by providing employee information.

Kenntnisse

Excellent writing and communication skills in German and English

Ability to contribute to a team environment

Motivation to work primarily in English

Jobbeschreibung

Our client is a medical device company originally from Japan. They are looking for a motivated employee who can look after their HR function as well as the other back office related tasks.

As the Specialist HR & Corporate Strategy, you will be in charge of Human resources, administration to support employee and improve the office environment, and managing outsource accounting partner for bookkeeping and financing reports.

Responsibilities

• Organize and maintain personnel records.
• Update internal databases (e.g. record sick or maternity leave).
• Prepare HR documents, like employment contracts and new hire guides.
• Communicate with external legal affairs and ensure legal compliance.
• Answer employees queries about HR-related issues.
• Do payroll preparation by providing relevant employee information (e.g. leaves of absence, sick days and work schedules) to the outsource accounting partner.
• Arrange travel accommodations and process expense forms.
• Update internal databases (e.g. record sick or maternity leave).
• Be in charge of following tasks via working with outsource accounting partner:

Note: Actual daily operation of accounting related tasks will be handled by the outsourcing company, therefore this role will be a contact person to the outsourcing company and check all the financial reports are completed properly after the outsourcer hands in the reports.

• Track company bank accounts, deposits and balances; report regularly to Managing Director.
• Track company invoice obligations, make accurate and timely invoice payments, gain approval where necessary, and identify and report inaccuracies and variances.
• Prepare company monthly financial statements like cash flow, income/P&L and balance sheets.
• Reconcile and verify all company invoices and monthly/Quarterly statements, assign payments to applicable cost centers.
• Help prepare company tax returns including payroll and other appropriate business taxes.
• Monitor company office expenses and track related invoices and payments.
• Make and track appropriate sales and use tax payments on invoices as needed.
• Work with external vendors to resolve any invoice problems or inaccuracies.
• Collaborate with Head quarter accounting and finance team members.

Your Profile

• Excellent writing and communication skills in German and English, Japanese is a plus.
• Ability to contribute to a team environment.
• Work at office in Düsseldorf.
• Fluent German (native speaker equivalent) and English.
• Motivation and enjoyment to work primarily in English.

Offer

• Future innovative company with a startup mentality.
• Flexible working environment.
• Possibility to bring your own footprint into the company.
• International team atmosphere.
• Open culture with flat hierarchies.
• Strong support for the professional equality of women and men.
• Home Office will be available.