Proposal Specialist

Jobtailor; Deutschland; Remote; EUR 55.000 - 75.000; Vollzeit

Zusammenfassung

Jobtailor in Germany seeks a skilled RFx/Proposal Manager to lead end-to-end proposal projects, coordinating with SMEs and sales, and ensuring brand-aligned, compliant responses.

You will craft executive summaries and tailored responses, leveraging AI tools and MS Office to drive efficiency and accuracy across stakeholders.

Qualifikationen

• 3+ years in promotional products; cross-department exposure preferred.
• Excellent written and verbal communication skills.
• Bachelor’s degree or equivalent work experience.
• Experience with cloud-based RFP tools (e.g., Responsive or similar).
• Comfortable with AI to support writing and processes.
• Word proficiency.
• Extensive MS Office proficiency (Excel, PowerPoint, Outlook, Teams).
• Adobe software proficiency.
• Experience managing multiple projects simultaneously.
• Experience working across teams and levels of seniority.
• Experience synthesizing complex information into clear, effective content.
• Promotional products industry experience strongly preferred.

Aufgaben

• Manage RFx projects from start to finish.
• Identify deliverables and coordinate with subject matter experts.
• Serve as main point of contact for Sales, clients, and internal teams.
• Align timelines, deliverables, and expectations across stakeholders.
• Develop, write, and edit proposal content, including executive summaries.
• Simplify SME input to align with brand voice and differentiators.
• Leverage AI tools for content development and efficiency.
• Review and proofread active proposals with the team.
• Build relationships across teams and levels of seniority.
• Ensure responses are accurate, compliant with client requirements, and brand-aligned.
• Maintain consistency in tone, messaging, and formatting.
• Utilize internal tools and AI resources to support brand alignment.

Kenntnisse

RFx Project Management

Proposal Development

AI Tools Utilization

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Adobe Software

Content Editing

Ausbildung

Bachelor's degree or equivalent work experience

Tools

AI Tools

RFP Management Software

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Adobe Software

Jobbeschreibung

• Manage assigned RFx projects from start to finish
• Identify deliverables and coordinate with subject matter experts
• Serve as the main point of contact for Sales, clients, and internal teams
• Align timelines, deliverables, and expectations across stakeholders
• Develop, write, and edit proposal content, including executive summaries and tailored responses
• Simplify and standardize subject matter expert input to align with HALO’s voice, positioning, and differentiators
• Leverage AI tools for content development, editing, and process efficiency
• Review, proofread, and support active projects with proposal team members
• Build working relationships across teams and with stakeholders at various levels
• Ensure responses are accurate, compliant with client requirements, and aligned with brand guidelines
• Maintain consistency in tone, messaging, and formatting across proposal materials
• Utilize internal tools and AI resources to support brand alignment and efficiency

Requirements

• 3+ years of experience in the promotional products industry, preferably in account management, implementation, or other areas with exposure to cross-departmental functions
• Excellent written and verbal communication skills
• Bachelor’s degree or equivalent work experience
• Experience with cloud-based RFP management software, such as Responsive or similar
• Comfortable with AI to support writing and processes
• Highly proficient in Microsoft Word
• Proficiency in Microsoft Office products, including Excel, PowerPoint, Outlook, and Teams
• Proficiency in Adobe software
• Experience managing multiple projects simultaneously
• Experience working across teams and levels of seniority
• Experience synthesizing complex information into clear, effective content
• Promotional products industry experience strongly preferred

Core Competencies

Demonstrates expertise in managing RFx projects, developing proposal content, and leveraging AI tools for efficiency. Strong communication skills and proficiency in Microsoft Office and Adobe software are essential for success in this role.

Highest-signal resume keywords

• RFx Project Management
• Proposal Development
• AI Tools Utilization
• Microsoft Office Proficiency
• Promotional Products Industry Experience

Hard Skills

• Proposal Writing
• Content Editing
• Project Management
• Cloud-Based RFP Management Software
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• Adobe Software

Soft Skills

• Written Communication
• Verbal Communication
• Collaboration
• Relationship Building
• Time Management

Industry Keywords

• Promotional Products Industry
• Account Management
• Cross-Departmental Functions
• Client Requirements
• Brand Guidelines

Tools & Technologies

• AI Tools
• RFP Management Software