Project Assistant (m/f/d)

I. K. Hofmann GmbH; Berlin; Hybrid; EUR 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

Permanent employment contract

Competitive compensation

Flexible working hours

Remote work options

Development and training opportunities

Great atmosphere and motivated team

Zusammenfassung

I. K. Hofmann GmbH is seeking a Project Assistant (m/f/d) at the Berlin location to support international energy and technology projects.

You will manage invoice control sheets, trackers, and PMO workflows while coordinating actions with stakeholders across multiple projects. The role requires a Bachelor's degree and advanced MS Office proficiency, especially Excel, PowerPoint and Outlook, with Smartsheet experience. Fluent English is essential; German or French are a plus.

Qualifikationen

• Bachelor's degree in Business Administration, Project Administration or a comparable field.
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint and Outlook, as well as working knowledge of Smartsheet for project tracking and management.
• Strong organizational skills and a high level of attention to detail when handling project data, documentation and operational processes.
• Proactive and self-motivated working style with the ability to work independently, take initiative and manage multiple priorities.
• Strong communication and interpersonal skills for effective collaboration with project stakeholders; fluent English is required, while German or French language skills are an advantage.

Aufgaben

• Manage the Invoice Control Sheet and maintain accurate operational trackers for project progress, KPIs and key activities
• Maintain and organize shared Box folders with consistent categorization to ensure efficient access to project documentation
• Analyze and optimize PMO workflows by creating process flow charts, identifying bottlenecks and developing proposals to reduce administrative effort
• Coordinate project activities and follow up on actions with stakeholders across multiple projects to support timely completion
• Organize meetings and workshops, including scheduling and coordinating related logistics such as room and hotel bookings
• Support the preparation of management reports by ensuring that project data is accurate, complete and clearly presented

Kenntnisse

MS Office

Smartsheet

Strong organizational skills

Proactive and self-motivated

Strong communication skills

Fluent English

Ausbildung

Bachelor's degree in Business Administration or related

Tools

Excel

PowerPoint

Outlook

Smartsheet

Jobbeschreibung

Project Assistant (m/f/d) at the Berlin location

Experts. Talents. Personalities. Project support in an international energy and technology environment! For our valued partner from the energy sector we are looking for a Project Assistant (m/f/d) at the Berlin location. Join a dynamic project environment where precise coordination, transparent processes and reliable project data contribute to efficient workflows and successful collaboration across international project teams.

Your tasks

• Manage the Invoice Control Sheet and maintain accurate operational trackers for project progress, KPIs and key activities
• Maintain and organize shared Box folders with consistent categorization to ensure efficient access to project documentation
• Analyze and optimize PMO workflows by creating process flow charts, identifying bottlenecks and developing proposals to reduce administrative effort
• Coordinate project activities and follow up on actions with stakeholders across multiple projects to support timely completion
• Organize meetings and workshops, including scheduling and coordinating related logistics such as room and hotel bookings
• Support the preparation of management reports by ensuring that project data is accurate, complete and clearly presented

Your qualifications

• Bachelors degree in Business Administration, Project Administration or a comparable field
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint and Outlook, as well as working knowledge of Smartsheet for project tracking and management
• Strong organizational skills and a high level of attention to detail when handling project data, documentation and operational processes
• Proactive and self-motivated working style with the ability to work independently, take initiative and manage multiple priorities
• Strong communication and interpersonal skills for effective collaboration with project stakeholders; fluent English is required, while German or French language skills are an advantage

We offer you

• A permanent employment contract
• Competitive compensation
• Flexible working hours and remote work options
• Opportunities for professional development and training
• A great working atmosphere and a highly motivated team