Project Assistant - Business Transformation Program (m/f/d)

Fresenius SE & Co. KG aA; Bad Homburg vor der Höhe; On-site; EUR 42,000 - 56,000; Full time

Job summary

IT-Systemhaus der Bundesagentur für Arbeit is seeking a Project Assistant to support a large-scale international business transformation program. You will coordinate calendars, meetings, and events while managing documentation and dashboard inputs across SAP S/4HANA transformation environments.

You will facilitate governance meetings, support onboarding of new team members and consultants, and handle travel logistics. Strong English skills are required; German is a plus.

Qualifications

• Experience in a Project Assistant or Team Assistant role.
• Experience in ERP, IT, or transformation projects.
• Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, SharePoint).
• Excellent organizational skills with high attention to detail.
• Collaborative and service-oriented mindset.
• Ability to manage multiple priorities and stakeholder requests in a fast-paced environment.
• Strong communication skills and confident interactions with stakeholders at all levels.
• Reliable, proactive, and able to work independently.
• Business fluency in English; German is a plus.

Responsibilities

• Coordinate calendars, meetings, and events across multiple stakeholder groups.
• Support planning and execution of governance meetings and workshops.
• Maintain project documentation with version control in SharePoint, Teams, and other platforms.
• Assist with preparation and consolidation of status reports, presentations, and dashboard inputs.
• Serve as a point of contact for day-to-day scheduling and logistics inquiries.
• Support onboarding for new team members and external consultants.
• Organize travel arrangements for workshops, events, and go-live activities.
• Track action items and support follow-up to ensure timely deliverables.
• Collaborate with business stakeholders, IT teams, project managers, and implementation partners.
• Provide administrative support during critical project phases and special initiatives.

Skills

Project coordination

ERP experience

IT transformation projects

Microsoft 365 proficiency

Communication skills

Stakeholder management

Multitasking

Tools

Microsoft Teams

Outlook

Excel

PowerPoint

SharePoint

Job description

Project Assistant – Business Transformation Program (m/f/d)

Join a large-scale international business transformation program and play a key role in keeping project operations running smoothly. As a Project Assistant (m/f/d), you will support the PMO and project leadership teams by coordinating schedules, managing documentation, facilitating communication, and ensuring seamless administrative processes across a complex SAP S/4HANA transformation environment.

• Coordinate calendars, meetings, workshops, and project-related events across multiple stakeholder groups
• Support the planning and execution of project governance meetings and workshops
• Maintain project documentation and ensure accurate version control within SharePoint, Teams, and other collaboration platforms
• Assist with the preparation and consolidation of project status reports, presentations, and dashboard inputs
• Serve as a key point of contact for day-to-day scheduling, coordination, and logistical inquiries
• Support onboarding activities for new team members and external consultants
• Organize travel arrangements and logistics for workshops, project events, and go-live activities
• Track action items and support follow-up activities to ensure timely execution of project deliverables
• Collaborate closely with business stakeholders, IT teams, project managers, and external implementation partners
• Provide administrative and coordination support during critical project phases and special initiatives

Ihr Profil

• Previous experience in a Project Assistant or Team Assistant, or a similar support role
• Experience in ERP, IT, or transformation projects
• Strong proficiency in Microsoft 365, including Outlook, Teams, Excel, PowerPoint, and SharePoint
• Excellent organizational skills with a high level of attention to detail
• Collaborative and service-oriented mindset
• Ability to manage multiple priorities and stakeholder requests in a fast-paced environment
• Strong communication skills and confidence interacting with stakeholders at all levels of the organization
• Reliable, resilient, proactive, service-oriented, and able to work independently
• Business fluency in English is required; German is a plus

An opportunity to drive the future of our company and make an impact through supporting a large-scale international business transformation program.