Project Assistant (m/f/d)

I.K. Hofmann GmbH; Berlin; Hybrid; EUR 38.000 - 48.000; Vollzeit

Benefits dieser Stelle

Flexible working hours

Remote work options

Permanent contract

Zusammenfassung

I.K. Hofmann GmbH is seeking a Project Assistant in Berlin to support international energy and technology projects. The role focuses on coordinating PMO activities, maintaining project data quality, and organizing documentation and meetings.

Ideal candidates hold a bachelor’s degree in a relevant field, strong MS Office skills, proficiency in Smartsheet, and are fluent in English. German or French would be an advantage.

Qualifikationen

• Bachelor’s degree in Business Administration or a comparable field.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and Smartsheet for project tracking.
• Strong organizational skills and attention to detail in handling project data, documentation and processes.
• Proactive and self-motivated, able to manage multiple priorities independently.
• Fluent English; German or French language skills are an advantage.

Aufgaben

• Manage the Invoice Control Sheet and trackers for project progress, KPIs and key activities.
• Maintain and organize shared Box folders with consistent categorization for project documentation.
• Analyze and optimize PMO workflows by creating process flow charts and proposals to reduce admin effort.
• Coordinate project activities and follow up on actions with stakeholders across multiple projects.
• Organize meetings and workshops, including scheduling and logistics like room and hotel bookings.
• Support preparation of management reports with accurate and clearly presented data.

Kenntnisse

Excel

PowerPoint

Outlook

Smartsheet

Organizational skills

Attention to detail

Initiative

Communication

Ausbildung

Bachelor's degree in Business Administration or comparable field

Tools

Smartsheet

Jobbeschreibung

Experts. Talents. Personalities.

Project support in an international energy and technology environment!
For our valued partner from the energy sector we are looking for a
Project Assistant (m/f/d) at the Berlin location.
Join a dynamic project environment where precise coordination, transparent processes and reliable project data contribute to efficient workflows and successful collaboration across international project teams.

Your tasks:

• Manage the Invoice Control Sheet and maintain accurate operational trackers for project progress, KPIs and key activities
• Maintain and organize shared Box folders with consistent categorization to ensure efficient access to project documentation
• Analyze and optimize PMO workflows by creating process flow charts, identifying bottlenecks and developing proposals to reduce administrative effort
• Coordinate project activities and follow up on actions with stakeholders across multiple projects to support timely completion
• Organize meetings and workshops, including scheduling and coordinating related logistics such as room and hotel bookings
• Support the preparation of management reports by ensuring that project data is accurate, complete and clearly presented

Your qualifications:

• Bachelor’s degree in Business Administration, Project Administration or a comparable field
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint and Outlook, as well as working knowledge of Smartsheet for project tracking and management
• Strong organizational skills and a high level of attention to detail when handling project data, documentation and operational processes
• Proactive and self-motivated working style with the ability to work independently, take initiative and manage multiple priorities
• Strong communication and interpersonal skills for effective collaboration with project stakeholders; fluent English is required, while German or French language skills are an advantage

We offer you:

• A permanent employment contract
• Competitive compensation
• Flexible working hours and remote work options
• Opportunities for professional development and training
• A great working atmosphere and a highly motivated team