Office & Operations Associate (F/M/D)

Animore; München; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Benefits dieser Stelle

Public transport subsidies

Wellness support

Flat hierarchy

On-site Munich office

Zusammenfassung

Animore in Munich is seeking an Office & Operations Associate to keep day-to-day operations running smoothly, support the founders, coordinate office activities, and foster an exceptional experience for visitors and employees.

You will manage calendars, travel logistics, expense reporting, document handling, and cross‑functional communication, partnering with the Office Management and Engineering teams to keep meetings, visitor access, and events on track.

Qualifikationen

• Experience in office coordination, operations, or administrative support.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills with a customer-service mindset.
• High level of discretion and professionalism when handling confidential information.
• Proactive, hands-on approach and willingness to support wherever needed.
• Proficiency with Google Workspace or Microsoft Office and common productivity tools.
• Fluent in English and German; additional languages are an advantage.

Aufgaben

• Manage calendars and scheduling for the founders and priorities.
• Arrange domestic and international travel, including flights, accommodation, itineraries, and logistics.
• Prepare and process expense reports for the founders.
• Document management and email drafting.
• Act as a key point of contact for internal teams and external partners; support cross-functional collaboration.
• Coordinate office events, team activities, and visitor experiences.
• Ensure visitors and meetings run smoothly and professionally.

Kenntnisse

Calendar management

Travel coordination

Expense reporting

Document handling

Communication

Discretion

Office suite proficiency

English & German fluency

Tools

Google Workspace

Microsoft Office

Jobbeschreibung

The Opportunity

As our Office & Operations Associate you will ensure our day-to-day operations run smoothly by supporting our founders, coordinating office activities, and creating an outstanding experience for visitors and employees alike. You'll be a trusted partner across the business, bringing organisation, attention to detail, and a proactive approach to everything from diary management to office events and investor visits.

Your Responsibilities

Founder Support

• Manage calendars and scheduling for the founders, ensuring meetings and priorities are coordinated effectively
• Arrange domestic and international travel, including flights, accommodation, itineraries, and logistics
• Prepare and process expense reports on behalf of the founders
• Document management
• Check emails and prepare draft responses

Coordination & Communication

• Act as a key point of contact for internal teams and external partners, ensuring smooth communication and timely follow-up
• Coordinate administrative processes and support cross-functional collaboration across the business
• Support meeting preparation and logistics where required

Office & Team Support

• Coordinate office events, team activities, and workplace initiatives that contribute to a positive and engaging office environment
• Partner closely with the Office Management and Reception teams to ensure our offices operate smoothly

Visitor Experience

• Ensure external visitors—including investors, customers, candidates, and partners- receive a professional and welcoming experience
• Coordinate with the Office & Facility Team to ensure meeting rooms, catering, visitor access, and logistics are prepared ahead of important meetings
• Help ensure high-profile visits run seamlessly from arrival through departure

Requirements

• Experience in office coordination, operations, administrative support, or a similar role
• Excellent organisational skills with the ability to manage multiple priorities and deadlines
• Strong communication and interpersonal skills with a customer-service mindset
• High level of discretion and professionalism when handling confidential information
• A proactive, hands-on approach and a willingness to support wherever needed
• Proficiency with Google Workspace or Microsoft Office and common productivity tools
• Fluent in both English and German, additional languages are an advantage

Benefits

• Competitive compensation package
• Various employee subsidies and perks, including public transportation and wellness support
• Work with a world-class team in a flat hierarchy, with direct collaboration alongside the founders and engineering team
• Fast growth potential in a rapidly evolving company and industry
• International office environment with English as the official working language

Recruiting Process

Your recruiting partner for this role is Madhulika (she/her). You can expect a screening call and up to 3 rounds of interviews including an onsite visit to our office in Munich to meet with the team.

We hire across backgrounds, identities, and experiences, and we are committed to a workplace where everyone belongs. Discrimination has no place here.