Office Manager (m/w/d) — Part-Time

NeuroNation - Mind & Brain Health Technology; Berlin; Vor Ort; EUR 24.000 - 32.000; Teilzeit

Benefits dieser Stelle

BVZ ticket

Urban Sports Club

Flexible hours

Zusammenfassung

NeuroNation - Mind & Brain Health Technology in Berlin seeks a reliable Office Assistant for part-time daily operations, with potential growth to full-time. The role is on-site Monday through Friday mornings, 4 hours per day, handling mail, supplies, and general office tasks while ensuring regulatory compliance and smooth operations.

You will coordinate storage, support in documentation for certifications, and contribute to Business, Growth, and Marketing projects.

Qualifikationen

• At least 1 year of experience in a similar position.
• Based in Berlin and available on-site Monday-Friday for 4 hours/day.
• Fluency in English and German is a must.
• Valid EU driving license category B.

Aufgaben

• Office organization and daily checks of mail and packages.
• Purchase and management of office supplies.
• Ensure compliance with regulations (e.g., Occupational Safety).
• Provide general support and proactively address office issues (repairs, furniture moves).
• Coordinate storage drop-offs/pickups outside the office.
• Assist with business documentation for certifications as a medical device manufacturer.
• Contribute to tasks in Business, Growth, and Marketing projects.

Kenntnisse

Office administration

German English bilingual

On-site availability Berlin

Attention to detail

Proactivity

Discretion

Communication

Jobbeschreibung

Your mission

We are looking for a reliable and proactive Office Assistant to support the daily operations of our Berlin office on a part-time basis, with the potential to grow into a full-time role over time. You'll be on-site Monday through Friday mornings, keeping our office running smoothly, organized, and compliant, from purchasing processes and setup of work stations, handling daily requests from team to external mail evaluation and follow-ups with responsible teams.

Your mission

We are looking for a reliable and proactive Office Assistant to support the daily operations of our Berlin office on a part-time basis, with the potential to grow into a full-time role over time. You'll be on-site Monday through Friday mornings, keeping our office running smoothly, organized, and compliant, from purchasing processes and setup of work stations, handling daily requests from team to external mail evaluation and follow-ups with responsible teams.

Schedule: Monday-Friday, mornings, 4 hours/day (part-time to start, with potential to grow into a full-time position)

• Office organization: Keep the office space functional and well organized on a day-to-day basis, incl. daily checks of incoming mail and packages.
• Supplies & inventory: Purchase and manage office supplies.
• Compliance: Help keep the office space in line with relevant regulations and requirements such as Occupational Safety.
• General support: Proactively spot issues or gaps around the office and take care of them proactively, including requesting repairs, furniture removal, etc.
• Storage: Coordinate and perform drop off and pick up of items in our company storage, located outside the office.
• Support in our audited business documentation needed for the organization’s certifications as a medical device manufacturer
• Contribute to task execution in Business, Growth, and Marketing projects

Your profile

• At least 1 year of experience in a similar position.
• Valid EU drivers license category B
• Based in Berlin and available on-site Monday-Friday for at least 4 hours/day.
• Fluency in English and German is a must
• Discretion in handling confidential information.
• Reliable - do what you say and say what you do, push through to completion
• Agile and efficient when it comes to executing tasks.
• Proactive - able to assess situations in the office on your own and deal with them.
• Communicative and friendly, with good interpersonal skills.

About Us

For 15 years, we have been developing digital training programs that are proven to enhance cognitive performance and are easily accessible to people worldwide. Today, our health app NeuroNation is available in 13 different languages and is used by over 30 million people. Our cognitive therapy program, NeuroNation MED, has been permanently approved as a digital health application by the Federal Institute for Drugs and Medical Devices and supports approximately one-quarter of all patients with mild cognitive impairment (ICD-10 F06.7) in Germany. Our long-term goal is to establish the first virtual clinic for cognitive and mental health.

Why You Should Join NeuroNation

We build science-backed brain-training and digital cognitive therapy that reaches millions of people. Your work here will shape how people care for their minds every day.

Impactful Work

Working with us means contributing to a product that profoundly impacts cognitive health. Our brain training programs, backed by cutting‑edge neuroscience and cognitive psychology, are designed to enhance cognitive functions, improve working memory, and elevate our users' quality of life.

Inspiring Environment

At NeuroNation, you'll join a vibrant team of passionate and innovative professionals. We believe that collaboration and creativity thrive in a fun and inclusive environment. From team‑building activities to spontaneous brainstorming sessions, we make sure that work is both productive and enjoyable.

Flexible hours

Our flexible working hours and remote work policy let you tailor your work schedule to fit your lifestyle, ensuring you can perform at your best.

Why us?

• Work on something that truly creates value for people
• Make a significant impact on a platform used by millions worldwide
• Take on meaningful, exciting projects instead of routine corporate or agency work
• Help revolutionize health and education systems through technology and innovation
• Enjoy flexible working hours (core hours: 9:30-16:30 CET)
• Receive a BVG ticket to support sustainable and convenient commuting
• Access an Urban Sports Club membership for your well-being and work-life balance
• Be part of an open, supportive culture that values learning, growth, and collaboration